Contact your Member of Provincial Parliament (MPP)

Your Member of Provincial Parliament (MPP) was elected to bring their constituents’ priorities to Parliament. They care about what their constituents think because they want to stay in office, but most people do not take the time to write about and share their perspectives with them directly.

Writing to your MPP is a great way to express your opinion on a specific issue and:

• Increase awareness and understanding of an issue or concern
• Let them know what their constituents’ priorities are

Email template

If you want, call your MPP’s office and tell them exactly what you emailed. Phone calls are more impactful.

[Form coming soon]

If you receive a response and would like others to see it, forward it to us at [email protected] and we might publish it to make it publicly available.

Here’s how to do it:

Confirm that the provincial government is responsible

Confirm that the provincial government is responsible for the topic you’re contacting them about here: Which government is responsible?

Find your MPP

• Enter your address here
• Find your provincial riding here by entering your postal code, then find MPP(s)’ email(s) and address(es)

How to write a letter to my MP?

Structure

Use the EPIC format The acronym ‘EPIC’ is a useful way to remember how to structure the main part of your letter. After the introductory paragraph, your letter should follow this structure:  

• E – Engage! Get your MP’s attention with a dramatic fact or short statement.  
• P – Problem clearly stated. Present the causes of the problem you just introduced.  
• I – Inform them about solutions. Develop your solution by giving examples of how and where it has worked, how it is cost-effective and how it has benefited Indigenous Peoples.
• C – Call to action. Let them know what you want them to do about it.  

What to include

• Include your name and contact information (eg. email, address and phone number) to provide a way for the elected official to respond.
• Introduce yourself as a constituent and provide your address – representatives tend to put much more stock in letters from inside their municipalities
• State your objective or the issue and whether you support or opposite it at the beginning.
• Follow with a brief introduction outlining your concerns. Explain how the issue may impact you and our communities.
• Give a short explanation of how the issue affects you personally. Describe your interest in and any experience you have with the issue.
• Share personal stories and anecdotes about why the issue you are writing about matters to you.
  • Ways [issue] affect you and your family.
  • How [issue] affects your organization or the industry you work in.
• Include credible sources of facts and figures to highlight the issue you are focusing on.
• Ask questions that prompt a response. Ask for clarification on your councillor’s position.
• Request a commitment to a specific action, and give rationale for your request.
• Thank them for any positive action they have taken in the past on your issue.
• Thank them for their time and consideration and politely add that you look forward to hearing their response. Remind them you will be discussing the matter with your neighbours, and voting to support the issue at hand.
• Mention specifically if you want a written response, then follow up with them in two weeks if there has been no reply.

Tips

• Stay on topic. Cover only one issue and stay on topic, emphasizing two or three major points.
• Be concise. Try to keep the letter to one page and do not exceed two pages.
• Keep a respectful tone. The purpose of a letter is to share your perspective with the elected official.
• If you have more information to share, include any materials in the envelope or attach it to your email.
• Keep a copy of the letter you send to refer to it when you receive a response.

Ask for a response

Most MPPs will usually respond to letters from constituents and will forward your letter to the relevant Minister, even if they disagree with you. In turn, the Minister is obliged by Parliamentary convention to respond to the letters sent to them by MPPs.

What approach will get the most attention?

Which communication method gets the most attention varies by representative, but is in general (from highest to lowest):

1. Mailed letter
2. Personalized emails
3. Form/template emails
4. Social media posts and messages

How to use AI to draft a letter

You can draft a letter using the generative AI tool of your choice (eg. Gemini, Claude or ChatGPT) using the prompt and template below.

Legislators can tell the difference between AI and human letters (source), so don’t outsource your voice, just outsource the heavy lifting of drafting the letter, then flesh it out by writing like you talk and adding your own experience and anecdotes.

Prompt

Letter to MPP template

[Your name]
[Your address]
[City, Province, Postal code]
[Email address]
[Phone number]

[Date]

[MPP’s name]
Legislative Building
Queen’s Park
Toronto ON
M7A 1A1

Dear [MPP’s name],

I am writing to express my deep concern about the privatization of healthcare in Ontario. As a constituent, I urge you to take a more bold and proactive stand to address this critical issue that affects the daily lives of people across the province.

Privatized, for-profit healthcare delivery would be a disaster for Ontario. It would create a system where the healthiest are the wealthiest; where the quality of care plummets; and where private corporations profit off of patients.

Ontarians don’t just think this model is wrong; they think it’s un-Canadian. Over 90% of us see our public healthcare system as part of who we are as Canadians.

I urge you to push for concrete actions to address this issue, such as:

• [Solution 1]
• [Solution 2]
• [Solution 3]

It is crucial that the government takes decisive action to address the root causes and ensure that all Ontarians have access to quality healthcare.

I urge you to use your position to advocate for policies that will alleviate the family doctor shortage crisis. Your leadership on this issue is critical, and I hope to see meaningful progress in the near future.

Thank you for your attention to this matter. I look forward to your response.

Sincerely,

[Your name]

Copy the Premier, Minister(s), Parliamentary Assistant(s), and Critic(s) responsible for the issue

• [email protected]
• Ministers
• Parliamentary Assistants
• Opposition critics

Letters mailed to MPPs require postage

Unlike sending a letter to your MP, letters sent to MPPs require a stamp.

What to do next

• Share on social media – Share your letter on social media.
• Word of mouth – Speak to persons in your circle such as colleagues, friends, and family to encourage them to participate in these actions.
• Follow up with your MPP If you have not received an acknowledgement of your letter after a few weeks, give your MPP’s office a ring to confirm that they have received your letter.  

Sources

• How to Write an Effective Letter to Your MPP – TREC
• Writing to your MP or MPP – Legal Line