Special Council Meeting – 2022 Capital Budget – 06 Dec 2021

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Disclaimer: The following transcription is auto-generated from the meeting video on the Belleville City Hall YouTube channel. It is provided here as a reference to make it easier to find the appropriate timestamp in the video when a particular topic is discussed.

Mitch Panciuk 02:06
Good morning, everybody. Welcome to our special capital budget meeting. Today, thank you very much for for attending. Before I call the meeting to order, we’ll just sort of talk a little bit about how I envision this morning’s going to go. We’re going to start off with deputation by Chief Callahan from the bevel police service. And then we’ll go into the Committee of the Whole, and then we’ll hear the presentation from the director of finance. And I expect that after that, we will take our first break of the morning, and then come back to deal with items a day two, and three, which deal with development charges, and then I’m expecting that we will break them for lunch. And we’ll reconvene sometime between 1230 and one o’clock. At that point, representatives of belval agricultural society will be in attendance, and then we’ll deal with our capital , we’ll have a motion at that point to adopt them all. And then we’ll go through them individually for any discussion or any amendments. And then I will note, I believe yesterday Council received an item under new business that we have at least one to deal with today. And that’ll be the pre servicing agreement for Potter’s Creek phase nine A. So members of the media that sort of the the game plan that we have this morning, and we’ll have to see how it goes in case we have to make any adjustments. So I’ll call the meeting to order and I’ll note that everybody is here in attendance. We are I’ll ask if there’s any disclosure of pecuniary interest in general nature thereof. Seeing none, I will note that the following items will not be dealt with at this meeting. Item number two moment of prayer and meditation item number four public meetings. Item number five reading and confirmation of minutes. Item seven correspondence. Item nine bylaws. Item 11. Motions item 12. Notice emotions and item 13. Announcements. Counselor all SAP Yeah.

Tyler Allsop 04:13
Yes, I did want to thank you. I did want to take a conflict of item 1.068 1.068

Mitch Panciuk 04:21
If you can just remind me when we get there, please. 1.068 Thank you, counselor MILLETTE.

Chris Malette 04:31
Sorry, your worship than I’d meant to do this earlier and I meant to speak to you prior today being December 6, the National Day of Remembrance for the Montreal mastery. Kerr monitoring if we could have a brief moment of silence before we begin,

Mitch Panciuk 04:46
certainly just Okay. Anybody else have anything they want to raise? Okay, so, before we move to deputations, I’ll ask everyone to stand and recognize a brief moment of silence for the victims of the Polytec massacre Thank you may be seated. All right, moving on to deputations. And it’s my pleasure to welcome the chair of the Police Service Board, Mr. Jack Miller and Police Chief Mike Callahan, who will make a presentation to council dealing with capital issued number 1.087. Chair Miller, welcome.

Jack Miller 05:46
Thank you very much your worship, and good morning and good morning Council and staff, My comments will be brief. The chief will provide you with the meat of the budget and answer all of your questions. And there might even be a question or two along the way I could be wrong about a wall. It’s our pleasure today to present to you our capital budget for 2022. And joining me, as you pointed out, Chief Mike Callahan, as well as Deputy Chief Chris Berry, and our Director of Finance, Paige summers. It’s a budget that was reduced significantly at the committee level. And I’d like to thank very much, the committee members, Heather Smith, along with Murray Angus, along with senior members of our service, they had a lot to go through in order to bring forward a budget that absolutely reflects the needs of our police service, in order to keep our communities safe, but also to make sure that things that we would like weren’t going to be included things that we need are included. And it was then reviewed by the full Police Board Service Board. And today, we present it to you the items before you will provide our women and men with the tools required to meet the ever changing needs of our community in order to keep us safe. And I would be remiss if I did not point out that this year’s capital budget is lower than last year’s. And so with that, I’d like to introduce chief Callahan. Thank you.

Mike Callaghan 07:21
Thank you, Chair Miller, Mr. Mayor, City Council members and city staff. It’s my pleasure, as the chair had said, it’s a great opportunity to be able to present this budget to you today. And I can tell you that there was a significant amount of effort put in to ensure that we’ve been keeping the same tradition that we have been since 2018. And reducing our budget. We’ve had some challenges along the way with making sure that we were ready and prepared. Moving into our new building. We’ve been in there for a year, at the end of the presentation, I’ll talk about one of the challenges that we’re still working on. And I’ll go from there. So there’s a drone photo of our of our new building. And as you can see it, the building itself turned out fantastic. And we’re very, very grateful for it. When we were looking at the budget, we want to do ensure that we were in a position to address the safety needs of our community and address the safety needs in a manner that was both respectful and understanding of the tax implications. And again, as chair Miller had said, we’re happy to report that we’re able to command at 1.9% lower than we did for 2021. It took a lot of convincing with some of our members that while they thought some of their issues were very important. In the same token, we value all of their input. But there’s only so much that we can do in any given year. And again being cognizant of the impact that it’s going to have to our taxpayers. Our capital budget as you have in front of you has come in this year at $620,514. And that’s down as I said from last year. You will note in some in the presentation that you have in front of you some of the items have actually been blacked out. And the reason for that is to respect the integrity of the investigative tool. And obviously to respect some of the members that are doing it and not jeopardize anything that they may be doing or any investigations that they may be currently working on. And with that, if there are any questions about the budget or any line items in there that I can provide any assistance on, please feel free to ask and then I’ll more than gladly get into the challenge we’re having with our with our north wall.

Mitch Panciuk 09:57
Great. Thanks, Chief. Before we get to that issue, then Thank you very much for the work of you and administration and the Police Service Board on your capital budget. I’ll note that this year’s police portion of the city’s capital budget is eight tenths of 1%. So under 1%, of our overall capital budget is dealing with the Belleville police service. So thank you for for your hard work on that. Colleagues. Anybody have any questions or any comments on the capital items that have been presented by the chief? All right, well, then let’s get into the the wall issue, Chief, why don’t we?

Mike Callaghan 10:35
So when we commence with the design of the building, there was a team working on the building. And we want to do ensure that we provided a building that met our needs of our members and our community. But at the same time, we wanted to make sure that we were being fiscally responsible with some of the significant price tags of a policing building. And I often refer to this but Joel car brand is 100%. Right? When he said, at the end of the project, he said, I had no idea, absolutely no idea that a police building could be so complex. And it’s unlike any other building because of the legislative requirements that we have. But also the challenges that we have with making sure that we were very, very comprehensive and had some forethought in our IT challenges moving forward. Because that is one of your big stumbling blocks is to make sure that you have enough it drops not only to meet today’s man demands, but future capacity as well. So I guess it was around 2018, in around May or June, when we were talking about the exterior design of the building. And at that time, I had put in a request for the exterior cladding that was going to be on the new portion of the building to be included on the north wall and at the front of the building as well. And what I’ve learned is that a decision had been made at that time, that due to wanting to keep the cost of the building down as well as as much of the original facade as possible. The decision to go with this, the cladding on knee, it’s called Kingspan insulation, and I’ll explain what that is in a minute. With that Kingspan insulation, it was decided that they would not do that to keep the exterior and the costs down. Now we have to remember that at that time, the building was being occupied by tenants, and there is insulation in that wall. So I’ll just explain very briefly, and excuse me, because this is not my forte, so I’ll explain it as best I can. The original exterior wall is there. And then there is a portion inside that wall with two inches of styrofoam SM that meets the building code. Inside of that we had to make the building postdisaster standard. So another wall was put in that had reinforced concrete in it. And then the interior wall was studs, and the drywall was put on last winter, we experienced some significant challenges in along that north wall where we didn’t have the Kingspan insulation on the original portion of that north wall along College Street. What the Kingspan insulation is that’s on the rest of the building is it is a insulation package that has a steel backing, there is four inches of dense insulation, and then the exterior side of it that is exposed to the elements. So that portion is on the new new sides of the building, if you will. So it was believed that we would be in a position that we would not see the challenges of it being cold, or it would definitely meet the standards, as well as there was additional heating put in in the ceiling along the area that did not have the new Kingspan insulation. So everybody was working to ensure that what we had was going to meet our needs. Now we have had challenges with our rooftop units. And we have recently hired a company to come in. And apparently he’s referred to as the rooftop whisperer. And he is able to look at these units and it’s very, very complex unit because their units, what happens is in along the offices that are cold, so that whole north wall. If you put a radiant heater that you plug in to an outlet in there, it’ll increase the temperature in that room, there’s absolutely no question. But what you do is you then begin to compromise the readings that you have. So that area serves to shut down provide cold temps or cold air and then other areas are absolutely freezing as a result of what the units are trying to do. So it’s very comprehensive the work that’s being done I can tell you from having gone through a new build with a previous employer that I remember having a conversation with an engineer, we had a dream, and there was water during a storm coming out of it three feet in the air. And the engineer told me, that’s impossible, that can’t happen. So I took a little bit of video, and I said, here’s what happens when it rains, something was messed, connected, or corrected improperly. So make a long story short, I can tell you, every effort is being made to ensure that we resolve this issue and resolve it in a very timely manner. And we’re hoping that we don’t injure the same challenges that we did last winter. So fingers crossed, I can tie as I said, everybody has working very diligently to make sure that this is resolved. And with any building, you’re going to have Gremlins for literally 18 months to 24 months before he get everything resolved, especially with a hybrid building, because you’re working with the new portion of the building and the old portion of the building as well.

Mitch Panciuk 16:06
Alright, so chief, we’re going to so last year, my understanding is that we didn’t experience any utility reductions from the former building. And this will be attributed to the the additional gas that was used on the additional utilities because of this temperature issue.

Mike Callaghan 16:29
We’re looking at that right now, Mr. Mayor, and we’re trying to establish exactly where we are in relation to what those bills are looking at the efficiencies. And we know that the those units, the rooftop units are not working at their maximum capacity, it’s been a challenge, we’ve been waiting for parts, the whole COVID challenges kicked in. And with that, we’ve, we were hoping to experience some savings, we knew that there was going to be some additional costs as a result of the increase in square footage. And we’re looking at that right now to ensure that we’re maximizing those units.

Mitch Panciuk 17:02
And but we have a state of the art heating and ventilation system all computer controlled. And I understand very clearly that when you plug in radiant heater, space heaters it monkeys with the whole system and takes out of balance. But you know, in, in concept, this facility, even though was bigger was supposed to be more energy efficient. And we didn’t see those savings and the winter of 2020 21. So you’ll continue to sort of monitor and work with the systems. But if that is not sufficient, you know, what’s your recommendation that we should be following? Is the city of bubbles building were responsible for it and getting it fitted up properly? What’s your recommendation to us on that?

Mike Callaghan 17:49
Once we have the information in from the experts or the RTU, or t you whisper if we’re still seeing a an issue with the temperature in the building along that north wall, my recommendation mr. mayor would be to proceed with the external cladding on the building. There’s a type of insulation called ifs, it stands for exterior insulation. And I forget what the F stands for system. And what that does, essentially is that will provide us with an additional insulation on the exterior wall of that north wall to ensure that we don’t have those challenges, because we had people that were sitting in their office. And I have to say I applaud them for not going home because there were times when they were wearing winter boots and winter jackets at their desks. We had frost on the inside of the walls and windows. And I applaud them for sticking through it. But we believe that with the team we have, we’re going to make some progress this year. But my recommendation would be that if we’re unable to resolve this in a timely manner, that we proceed with the exterior insulation on the building.

Mitch Panciuk 18:57
And I understand that you have a quotation for what that work would would it would entail how much it would cost.

Mike Callaghan 19:04
We have a guesstimate right now. And the guesstimate based on the square footage and similar like insulation that we used on the city building on on Walbridge is that it would be approximately $200,000. Okay, thank you.

Mitch Panciuk 19:20
I want to come back to how the decision was made. But I first want to ask the chief administrative officer Mr. Beauvais. So Mr. Beauvais. If, after trying to do the adjustments with the heating and ventilation system in that building, it comes back that there is insufficient insulation, while what we have there does meet building code. And I’ll make that point clear because there was some speculation that it was contrary to the building code the building does meet code. An exterior wall that is existing does not require additional insulin. What would be the process that counsel will go through Mr. Beauvais? If we ended up having to act on putting insulation on the exterior of the wall?

Police Chief Administrative Officer 20:14
Through your worship? I think the the best process would be we would want to formalize a construction quote, I have checked with our finance staff and Mr. Carr brand or project manager there. There is funding still left in the project that could cover the cost of it. And I think it would, as far as process it would just be a report advising council that that was the direction that that the police in project team wanted to proceed in.

Mitch Panciuk 20:48
Okay, so we would have a funding source potentially, and then the the, we would have to put out a call for quotations once the successful tender was received, it will come to Council for approval, and then the project could commence. Yes, that process. That’s important, because my concern was if we missed this capital budget cycle, the earliest that council would be able to consider it again, will be sometime later next spring. So that allows it. So chief, can you just expand a little bit about the process? You were involved on the building project from the beginning? I first became aware of this. When you reported at the Belleville Police Service Board. I don’t believe anybody on the previous or the current council was aware of this. The decision to I’m assuming that your recommendation originally was to clad and and insulate the exterior of the building? If I remember correctly, that’s what I heard you say? That’s correct. So you made a recommendation that the exterior be clad and insulated. And that decision was not agreed to? Can you tell us when that decision was made and how it was communicated to you or someone from the architectural or the building team wherever could provide that information? When was the decision made? And how was it communicated to you?

Mike Callaghan 22:13
It was made early on in the because it was never actually designed in the original. Or I should say in the original design. It was never considered at that time. It was in I believe it was May of 18, that I had learned that it was not going to be on the north wall of the building. And at that time, I had made the request that it be considered and it wasn’t and then I as a result of it not being in there. Subsequently, I made a formal request to the architects for a costing estimate of what it would be for the installation in 2020.

Mitch Panciuk 22:52
Okay, so in just in terms of everyone to understand the process, when Council considered the previous council considered the budget of the Belleville Police Service building in July of 2018, I believe is that’s when we had the we had the decision. None of this information was made available in the project costs or the tender costs. And we weren’t we weren’t aware. I don’t know if if the current chair who was also on the Belleville police service at that top board at that time, was aware of the decision. And so just in terms of the communication process, this is not a decision that the council would have made other than to accept the overall budget that was submitted in July of 2018. Chair Miller, do you have anything you want to add on that?

Jack Miller 23:42
Not particularly as a member of the previous council and on the board at the time. I don’t believe council have ever been brought up to speed on this particular issue. I don’t I know what never came before us. And even after I became chair and join their technical committee, there was never any discussion on that aspect of it.

Mitch Panciuk 24:03
So I just bring that up. Because, you know, while we don’t micromanage issues, we’ve got competent staff and they do they do a good job. You know, in this situation, if we’re going to have to do the outside of the building, it becomes a very costly decision because we’re basically having now to pay double what it would have cost at that time to do so. But but certainly what I want to make clear is that, you know, I don’t know if anybody on the previous council knew about it, certainly I can say I didn’t I saw a counselor car, not a setting that he wasn’t aware of it and counselor Macaw and counselor Thompson and chair Miller, who was a member of that council also did not know. And so I guess it It begs the question of how this process can go to words we make a relatively arbitrary decision to eliminate something from from the budget which ends up having significant consequences. So I think you know, there’s a lesson that we need To learn from this in terms of the of the process, and, and we’ll we’ll look at that going forward. But, you know, again, the decision was made in May of 2018. And it wasn’t made aware to us until the fall of 2021. Almost three years later, and in council will have to deal with it. Those are my questions. Anyone else have any questions or comments like to make counselor cart?

Paul Carr 25:28
Yes, thank you. And you can hear me okay. Apparently, this is as far as the mic will go. So, Through you, Mayor to the chief, the I read your report to the police service board, the estimate for the cladding was how much in your report

Mike Callaghan 25:46
it was originally estimated for the same similar type of cladding, the Kingspan insulation between 303 160 I believe is what the estimate was. Okay.

Paul Carr 25:54
And if I heard you correctly, it can be done for 200,000. That’s correct. Okay. And within the current budget envelope, that’s my understanding. Okay, do we know how much is left in that budget envelope for that project? Roughly?

Mike Callaghan 26:08
I don’t know. I direct your hands

Unknown Speaker 26:13
approximately a million dollars.

Paul Carr 26:15
Okay. So I’m a little perplexed that if the decision was for cost saving measures, but yet we’re looking at was 360. Now we can do it for 200 but there’s over a million dollars in the envelope. Council approves the budget for the purpose of executing the full project. So there clearly were there was money there all along. The other question I have is what would be the cost and would it because it sounds like you got two issues you got you got some rooftop issues that could be interacting with the the cooler temperatures and vice versa and I certainly understand how space heaters will throw everything off. What What about the possibility of because you have studs and drywall is there insulation there. Between the the the postdisaster wall the studs in the drywall is there any insulation in there. Here’s the original.

Mike Callaghan 27:10
There was the original wall in the building and inside that original wall. So this is the exterior wall, there is two inches of SM insulation. There’s a air gap and then the new wall for the postdisaster standard studs and then the drywall but there’s no insulation in between the studs that are the drywall the studs and that postdisaster standard building or wall.

Paul Carr 27:41
So what would be what would be the cost to remove drywall, put in the insulation and then put new drywall in. Versus because I get the unless it’s astronomical the the cost of the exterior cladding by the sounds of it is quite expensive. And I can’t see $200,000 to remove drywall, insulate and read drywall and paint.

Mike Callaghan 28:07
So it’s possible respectfully, that’s not my I don’t know.

Paul Carr 28:11
Okay, Mr. Carr Brant is or anybody else, I’m just I’m just looking for a cost effective solution. And if it’s cheaper, why wouldn’t we remove drywall and insulate that gap, versus if it’s an ex more expensive option to put cladding on the outside.

Mr Garbrandt 28:29
Through the genetic counselor or both walls, the new wall has basically what we call a sandwich wall you have metal, metal, Styrofoam in the middle, the north the old wall does the exact same. It’s got concrete block, insulation, concrete block, what it also has, is a vapor barrier. So we cannot put it on the inside because we’d have to have another vapor barrier. So we would be enclosing a moist area so we can’t do that. That’s one of the things it has to be exterior. Okay. Okay. If I can kind of explain how it all kind of happened. Being right there from the start. It was never taken out of the project. When we originally met we talked about adding a sizable building. And architects presented us with different types of wall cladding. And we went with the Kingspan which is the sandwich board type because we do not need an interior wall to go with it. So we save that much money Kingspan is very expensive to put it on front of another building. It’s you know it’s 300 and some odd $1,000. So we have that walls concrete block, polystyrene poly, big long word very similar to Blue SM now, and our new wall gives us about our 14 or 15 which is more than required. When we first started talking about it, our goal was to build an efficient, affordable building. So when we talked about going, you know, if it was Mike, somebody said, Well, can we take that siding right around, we can take the siding around, it would be a nice to do not a necessary thing, but a nice to do thing. Our budget was getting up there, as everybody knows, it’s an expensive building, it’s huge. So there was no extra requirement at that time. I’m a energy guy. So I’m always a fan of extra insulation. But the little bit more that you get what, you know, not qualify us for any grants or anything, because it would take a fair bit a long time to pay for it. The building is very complicated. To try and to give you kind of a brief scenario, how the building works, this room could be what we call positive pressure, meaning more air comes in, then goes out. So in order to help that, they open that door, air goes out into the next area, well in the police station, some areas have some nasty stuff, you don’t really want it to go out. So we do the opposite, we make this room negative pressure, meaning we’re taking more air out of the room, then we’re putting in some areas, unlike the past police station, have 100% fresh air. So if we bring in 100%, fresh air, we got to heat all that era, but that’s all the new code. So if the gas company gave us an estimate from compared to the old building, you know, multiply that by the square footage double, it wouldn’t be the same because they didn’t have the new codes they weren’t up to meet. So this building is designed energy wise. Now, every room in the whole place has a little different scenario, we have a temperature outside and have a humidistat outside. So we know how much moisture comes in. Every time somebody opens the door, we know the temperature every time somebody opens the door, we have to make up for that. And then if if this door is open, and the guy across the hall has the opposite air, we don’t want it all to go right over to him. So we increase the air in the corridor. So it’s really quite a complicated scenario often takes, as the chief said, 18 months to get the scenario down, right? We did double check with all the engineers and the designers, there is capacity there to heat the building properly. It does take a while you have to be in it. To see how it works, it does take a while to get it so that when we open this door, this room stays warm. And it is a north wall. So it is a little cooler. So you can’t do it in a long way to get to it, you can’t do the inside. But we can do the outside for a little bit of added temperature, I wouldn’t do the Kingspan. That’s very expensive. But the latest stuff that the chief talked about is a couple 100,000 It’s a big wall. So it’s probably a good idea energy wise, saying all that we sent the stats to an ENERGY STAR Canada and a lexicon check their stats, and the building is an energy efficient building. So much so that they’re going to send us a grant as recognition of having one of the most energy efficient buildings around so we’ve got it, we’re narrowing it down. So it’s it is coming. Can’t think anything else. That’s the main stuff. So the H vac system is very sensitive. And we do have an expert coming in probably this week to help fine tune it with the engineers. So it’ll help a lot. We also moved in fairly quickly the after a huge rain and all that. So we had heaters on trying to get the mightier out of the floors and stuff like that. So the building the first year, the building is very sensitive, it has a lot of moisture in different areas and to get that all control. If you’re on a wall that’s an outside wall and you got a lot of moisture in the air, you’re going to get frost this year we shouldn’t.

Mitch Panciuk 34:09
Alright, well, thank you. Mr. Cartwright. You know, first of all, I just want to make clear you do an excellent job with managing the projects based on the instructions and the budget that you’ve been given. And, you know, there’s no question but I think, you know, along the lines of Councillor Carr’s question, this doesn’t surprise me. You know, this was a project that while we had a significant increase in the size of the building, there was no allowance for furniture, you know, in an effort to try to artificially keep those costs down. And and our council had to step up and supplement because you needed furniture and a bigger building. It was it was quite ridiculous in terms of that. So I’m not surprised that this instruction was given particularly after the chief requested he was not the chief at the time he was Deputy Chief on that building committee had requested that and it was turned down, and now we’re having to deal with it. The police service have now been in that building for more than a year. And I can appreciate that some tinkering needs to happen with the system to get it all right. But you know, we’ve got a north wall, which, as far as I understand, now, it’s a brick wall. So this is it conducts that cold back cold temperature. You know, it’s it’s a, it’s not surprising that we’re having this issue. Now. I guess what’s surprising is how we got here. But that’s nothing to do with you or the architects, you put forth your recommendations, a decision was made. And, you know, it’s just unfortunate that we weren’t aware of it. So thank you for that work. Councillor Thompson?

Garnet Thompson 35:45
Thank you. You just stated that it was never in the budget,

Mr Garbrandt 35:53
correct? We we Oui, never took it out. It just never was in

Mitch Panciuk 36:00
the councillor Thompson, it was requested to be added as an issue. And that decision was made. Not to include it

Garnet Thompson 36:13
that we removed it. But it wasn’t so I can understand why we’ve gotten to this point. My point is, if there’s money in the original budget, a few 100 Or a million dollars. Why does it come to us if we just don’t proceed? Is that protocol that it has come back to us?

Mr Garbrandt 36:34
I wasn’t actually aware that it was going that way. If I was aware of it, we would have investigated. And if it was in the budget, come to council and say we’d like to add it. We have the money for it. It’s part of what we do. It’s just happened.

Mitch Panciuk 36:53
Okay, Councillor mullet?

Chris Malette 36:56
Thank you worship through you, too. I guess Mr. Carr Brant or chief Callahan? What are the chances then I guess that an H vac solution to this could be found? I mean, are we confident that with as we said we have sensitive systems in place? Is it is from what the chief was explaining? With this h vac whisper isn’t a chance then that we could find that perhaps the rooftop systems can compensate remotely or sense this issue and work in that area? Am I reading that? Right? Is that what we’re kind of pinning our hopes on

Mr Garbrandt 37:44
through the chair to Councillor Yes, that’s correct. The end we we since we’ve had all these issues. We’ve been all over the engineers and architects and everybody like like crazy and the building is designed to maintain temperature. Once we get it fine tuned.

Mitch Panciuk 37:59
Okay, thank you, Councillor sanderson. The same questions came from Councillor Allsop.

Tyler Allsopp 38:06
Yes, thank you, Chair. So this building is a bit of a legacy building had been a city building beforehand. And we’ve added additional wall to the inside, you know, for the disaster issues. So is this a legacy issue that we’ve always had with this building that had been unaddressed? Because I can’t imagine that, and perhaps I’m wrong, but that we added additional walls? And that then made it colder? Or is that what’s happened here?

Mr Garbrandt 38:29
Through the Chair to council also, it’s been the way it has been like that for many, many years and staff worked in it. Currently, we did change the roof, it used to have two inches insulation, and now six inches is the insulation. There’s more walls. So the air movement doesn’t move the same. But basically it’s the same building and more more air each back end, as I think there was for before and we have now 14. So that helps move the air around in all the small difficult places to get.

Tyler Allsop 39:02
But so it’s likely that previously when we had city employees working there that it was in fact colder than it is now.

Mr Garbrandt 39:09
No, I can’t say that. I mean, they worked in there comfortably. Are you know, the new people that are in there cold? That’s because the heating ventilation isn’t adjusted properly. We’re working on it, or it gets better all the time. And we’ll know a lot better soon. But I mean, insulation is insulation and you do save money with more insulation. So, you know, I’m a fan of that as well. But our engineers are telling us that it was designed correctly, and they can get it there. Thank you.

Mitch Panciuk 39:45
Okay. Anyone else on this item? Councillor Feeny?

Carol Feeney 39:50
I just have one question. If we’re working with other people right now consultants for the H fac and everything else. How much is that actually costing? We have money in the budget for the $200,000 insulation, wouldn’t it be prudent of us to just move forward and get that done?

Mitch Panciuk 40:09
Well, I don’t know if you want to ask that Mr. Carper. And I know again, I think counselor Feeny, we need to get some more data to make a decision. You know, there is sufficient funding for this work. We have a purchasing Bylaw and a protocol that below a certain number staff can go ahead and do it. I’m assuming that these fees fall below that threshold. So Mr. Carr Brandt as the project manager has the authority to be able to get this information. And then, you know, because this has been a public issue, it was important for us to discuss it today. And if in fact, there’s a capital component to doing the outside wall, it will come forward to council as part of the tendering process.

Carol Feeney 40:56
Thank you for the clarification.

Mitch Panciuk 40:57
Is that fair? Mr. Cartwright?

Mr Garbrandt 40:58
Yes, if I can just add to the chair, Councillor Feeny, the engineering portion of it is covered under the existing we went to them, you know, quite unhappy that it was the way it is. And as part of their original contract, they are working on it through that fee.

Mitch Panciuk 41:17
Alright, good. Well, chief and Mr. Carr Brandt and chair Miller, thank you very much. You know, this does not take away the very impressive building that we have there it is functional it. It’s a wonderful addition for the city. The work of Chief Callahan and the architect and Mr. Carr Brandt has gone very, very well. This is a kink that we have to work our way through it. I think everybody’s had sufficient information. And you know, certainly from my point of view, I’m relieved that regardless of what action needs to be taken, it is we can do so we have the resources to properly address it. So I’m not sure if there’s anything you want to say in summation, Chief Callahan, but I do have something I need to get for you. So if you just hold on for one second, I’m just gonna take a quick two minute recess. All right, thank you very much for indulging me. Anything that you want to say in summation, Chief.

Mike Callaghan 42:48
Just on the budget front, thank you very much for the support from City Council and the Police Services Board in arriving at the budget today. And I would respectfully ask you at the end of your deliberations that you approve our budget. And thank you very much for the continued support on the building. And as the mayor had said, Our building is such a fantastic, fantastic upgrade to where we were our members are extremely proud of it. And we as a aggregate group are incredibly proud of it. So thank you very much.

Mitch Panciuk 43:18
Thank you, Chief. And before you leave, I just want to make a presentation to you of a couple of photos from that wonderful day we had earlier this fall when we when we open the new station you know your leadership on this project to to get to where it was has been very impressive and we’re very fortunate to have someone with your skills and and your dedication to this and we we think that we now have a building that is worthy of the women and men who protect and serve the city of Belleville and I’m going to present these these photos for you. I’ve got a couple from the cutting of the ribbon as well as the transfer of the the staff to the authority of the chief of police from the old station on Dundas Street to Sydney Street. Thanks very much All right. So the resolution is that the presentation by Police Chief Mike Callahan and the Police Service Board Chair Jack Miller regarding the 2022 cap. Police capital budget be received and referred to capital issue number 1.087. Moved by Councillor all SAP seconded by Councillor Macaw. All in favor, it’s carried So I’m gonna declare a short five minute break. We’ll come back at 950 Alright Mark, are we ready to go? Okay, I’ll call the meeting back to order and we’ll now have a motion to go into Committee of the Whole to hear and consider reports passing recommendations and resolutions with myself in the chair Moved by Councillor all SAP second by Councillor Feeney All in favor it’s carried. So, the agenda shall include under Reports items that will warrant individual attention from Council. And we’ll start with eight a one which is the 2022 capital budget presentation by our Director of Finance and the city treasurer. Miss Hines, you have the floor. Director Hines, I should say you have the floor.

Carol Hinze 53:01
Thanks. Good morning. I’m very pleased to be here to present the proposed 22 capital budget. I’d like to take this opportunity to thank all the managers and directors who worked diligently to develop the issues that were brought forward for the budget today. Thanks also goes out to Brandon Ferguson, Kyle Bertrand and finance support staff who are responsible for the documents and your budget package. Your efforts are greatly appreciated. If there’s anything which is unclear, please feel free to ask questions. If we can’t answer your question on the fly, we’ll endeavor to get you an answer as quickly as possible. each municipality determines the services and level of of services to be provided. In the capital budget, we present the infrastructure items which support the provision of these services, improvements to roads, buildings, replacement of vehicles and enhancements to parks. In the 2022 budget. We are focusing on projects which support the priorities highlighted in recent infrastructure plans including the Parks and Recreation master plan. The weather master plan as well as the Development Charges background study, the continuation of current strategic plan initiatives, infrastructure maintenance and renewal, maintenance of existing service levels and some service level enhancements. The capital budget process is outlined in the budget and financial controls policy. Each department submitted their capital budget reports and requests to finance in September. corporate infrastructure plans such as the Parks and Recreation master plan, the DC background study and infrastructure facing strategy were reviewed and considered to ensure that they were incorporated in the 2022 capital budget. A series of meetings were held to collectively review and with each capital issue with department staff, CIO and Treasury staff including a review session with AMT members and members of the Finance Committee. The proposed project list was edited and modified to ensure that the recommended capital budget was manageable financially as well as all operationally so 2022 Capital Budget content has been largely provided by a number of infrastructure related plans and studies, so you can see them listed on the screen. These include the asset management plan transportation master plan, road needs study, what whether Master Plan Parks and Recreation master plan, the infrastructure phasing strategy and the development charges background study. So this is a heavily plan based budget. And this will be the trend going forward as we continue to move through asset management planning. So, definition of asset management is the coordinated activity of an organization to realize value from its assets. The city contracted our current asset management plan in 2014. And there’s an update due in 2022. To 2014 document covered all of the city’s major assets as noted in the slide and concluded that the replacement value of the city’s assets was well over $1 billion, which is most likely conservative. Based on the update that we’re currently undertaking. It’s recommended that at the very minimum, the safety implement a 2% or $23 million investment to address Asset Management annually. It should be noted that the $23 million only addressed existing assets since the plan was undertaken in 2014. We’ve also heavily invested in new infrastructure, which also has to be managed under the plan. The preliminary vies 2022 Asset Management Planning indicates that our total replacement cost is increased. Probably it’s now likely closer to about $2 billion. So in the 2014 plan, in addition to the basic investment of 23 million, the report also identified a backlog of overdue repairs of over 175 million, which the city has been making significant efforts as shown on the screen to address in recent years. Since the plan was adopted in 2014. We’ve addressed $216 million in asset maintenance and replacement projects averaging $27 million annually. In December 2017, regulation 588 17 Asset Management Planning for municipal infrastructure was issued. The first step in the process was the creation of a strategic asset management policy in 2019, which addresses governance, budget integration, climate change, GCA thresholds and incorporation with other existing city plans. The next step is the update of the asset management plan currently underway which must now be completed by July 1 2022. That this date was advanced from July 1 2021 due to COVID-19. The extra years beneficial as our consultants are now able to incorporate all of our current studies in the plan including the Parks and Recreation master plan, and the infra infrastructure phasing strategy. The updated plan will be provided to the Finance Committee and council in early 2022. This pending asset management plan will include a comprehensive 10 year capital plan, and will guide future asset management approaches and decisions and greatly influence future capital budgets starting in 2023. This slide depicts the stages and requirements Ontario regulation 588 17 and illustrates how the required approach to asset management will intensify over the next few years. As previously noted by July 1 2022. The preparation of an asset management plan for all core assets including roads, bridges, water, wastewater, and stormwater is required. This will include an inventory of assets current levels of service and cost to maintain levels of service. This is phase one, and it is currently underway and has been assigned to GHD consulting by July 1 2024. The asset management plan must be enhanced to include all city assets, including buildings, fleet and equipment by July 1 2025. The plan must include proposed levels of service lifecycle management and financial strategy. And once phase three in July 1 25 is completed, the plan must be updated every year commencing in 2026. A key part of a sustainable coordinated capital program is the ability to compare competing needs across various departments in the city. To conduct us comparison, each project is assessed a priority score based on the capital project prioritization matrix shown in the following slide. Each project is analyzed and scored based on a number of factors including public safety, service levels, strategic initiatives, and both financial and economic development impact. This is a decision matrix used to prioritize each project the maximum possible score is 100. scores for each project are shown in the capital budget summary as well as the detail sheet provided for each proposed project. Enter discussions with departmental staff we also consider the ability to manage and deliver the project in reasonable time. The readiness of each project face presented for consideration, such as the completion of engineering design and drawings or environmental assessments prior to construction, as well as required ministry approvals. The availability of funds to complete the project the application of external financing to projects demonstrating the highest need or score, and conservative use and debt and taxation are all priorities. So here are a few highlights from the proposed 22 capital budget. The draft budget provided to you today is 76 point 6 million versus 36 point 9 million in 2021. The budget includes all city departments as well as both police and Library Service boards. The major contributor to the year to your increase is the Belleville agricultural society at $32.3 million spread over two projects. Considering previously approved funding for this project, the total egg society project is now valued approximately $35.4 million. The facility portion of the project is contingent on funding of $8.5 million from the green and inclusive buildings fund is this grant is not approved, the scope of the facility section will be modified and reduced accordingly. The funding for the 2022 capital from taxation itself constant at $5.6 million consistent with 2021 and 2020. Hence no tax impact from capital financing for this year. Additional data is proposed for five projects including the egg society at 23 Point 3 million with future land sales to offset short term financing. Based on our current proposed 22 and forecast at draws. The city’s debt ratio stays well within the 12% guideline for our debt policy throughout the forecast period ending in 2027. Consistent with prior years, the budget documents provided to you include the capital budget summary justification sheets, which now reference supporting plans and studies covering reports and photos where applicable and for council reserve fund schedules and details of recent federal and provincial grant applications. The 2022 capital budget includes projects for all city departments and boards. Projects reflect Council’s priorities as outlined in the strategic plan and generally support our existing asset management plan. projects included represent those with the highest priority and greatest critical need. This slide provides a breakdown of the 2022 capital budget. The total budget is comprised of 113 projects totaling $76.5 million, versus $36.9 million in 2021 67 of the majority or the majority of projects are asset management related major repairs reconstruction or rehabilitation to bring existing assets to the original surface level. Eight projects are the continuation of previously approved projects representing subsequent phases or additional funding required for projects which were initiated in earlier budgets. Five projects will result in improved energy efficiency and lower operating costs, and 33 projects represent the purchase of new assets. These include the Belleville agricultural society project, as well as parks and recreation master plan projects. I noted that the projects list provided departments were edited and modified before presentation of the budget. You’ve been provided with a list of proposed capital budgets to be deferred to 2023. In the preparation of the capital, budget and discussion with staff, we determined that in order to keep the budget to a manageable level, some projects could be deferred to future years. These projects may be considered considered the top priority for the 2023 capital budget. Staff are available to provide comments regarding the deferral of these projects. The proposed 2022 capital budget includes nine projects valued at $3.8 million, which are recommended under the new parks and recreation master plan. The plan has many recommendations which will impact both future capital and operating budgets, including a number of additional plans and studies to supplement the Parks and Recreation master plan. The 2022 Capital Budget highlights in pink all projects which fall under the rules of the construction Ontario construction act. These projects require comprehensive project management to ensure that we comply with the various financial and timeline guidelines provided under the act. This graph provides a breakdown of the 2022 capital budget by service or department, just under 93% of the budget is core infrastructure, such as transportation at 31.36% Water 11.92% wastewater at 12.25% and facilities at 37.14%. This slide provides a table and a graph of the budget by infrastructure category comparative to 2021. city facilities include the agricultural society and significant investment in parks and recreation master plan projects. Transportation is higher and includes Murni Street, rolling strive the second phase of orchard drive, as well as the site access work for the belval agricultural society relocation. The 2022 capital budget is financed by a variety of funding sources which could be described as internal or external. Internal financing is derived from taxation, user fees, reserve funds and long term debt and represents 71.65% of the funding for the budget. external financing comes in the form of grants donations and federal and provincial gas tax and represents 28.35%. Again, the heavy concentration on taxation and user fees puts pressure on our tax and user rates, which is going to intensify in future two years. This is further emphasized as we examine the impact of the wet weather master plan, the Parks and Recreation Master Plan and the infrastructure phasing strategy. This slide shows the allocation of the 2022 capital budget by funding source with slightly more detailed than the previous chart. Taxation and user fees represent approximately 25% of the financing required for the budget and long term debt provides approximately 38%. This graph and table provide a breakdown of the capital budget financing by source comparative with 2021 2022. Grant funding is higher than 2021 due to the pending green and inclusive buildings grant of $8.5 million for the Belleville agricultural society. This project also contributes to the comparative increase in tax supported long term debt. As previously noted, taxation provides a major source of funding for the city’s capital program. The proposed funding from taxation for 2022 of $10,133,000 is the same amount levied in 2021 and hence represents no increase in taxation for 2022. The $1 million contribution to the police facility will be utilized to reduce the debt required for the new facility, which is scheduled to be drawn in late 2022. Borrowing for the facility will be reduced by the accumulated contributions to the point of borrowing. The estimated debt draw for the facility is currently $16.7 million, which carries annual payments of approximately $900,000. The annual contribution shown on the slide will be replaced with the debt charges once the debenture is processed. Water wastewater and parking are funded through user rates, which means that they are not subsidized by property taxes for water and wastewater capital financing is restr user rates based on a long term capital spending plan which supports Asset Management. The degree of funding depends on the capital projects ready and proposed for consideration in any given year as shown in the table. Water and Wastewater are both subject to provincial regulations, including those issued under the municipal Act and the Safe Drinking Water Act. Safe Drinking Water Act regulation 450 307 requires water systems to file financial plans, which prove they’re independently financially sustainable. financial sustainability means that they must be able to fund both operating and capital programs and similar regulations for wastewater is our pending once the asset management plan is updated in 2022. And a 10 year capital plan is available. We plan to transition our taxation based capital funding to the same basis as our water and wastewater user rates. That is we’ll recommend a number of significant reserve fund transfers from taxation and transition to funding capital strictly from reserves as opposed to taxation. So included in your budget package behind the capital justification sheets is a summary of the city’s current reserve funds. These funds are classified as discretionary or non discretionary, being those required by regulations such as the building code Act. The following table provides examples of our discretionary and non discretionary reserve funds, their purpose and the source of funds. So non discretionary reserve funds represent deferred revenue, which has been segregated pursuant to certain regulations such as the building code act, provincial or federal gas tax. reserve funds including casino represent approximately 8.32% of total capital budget financing for 2022 referring to the earlier slide this is 8.32% includes both casino and DC funding, which is placed in reserve one received for 2021. reserve funds contributed 6.2 million for 2022. They’re contributing just over 6.3 million so we’re fairly consistent from year to year. This table provides a sample of the city’s discretionary reserve funds. These funds have been created for a variety of services and established by by law. The funding source for the reserves varies. Many are funded from provisions established in the operating budget and funded by taxation. Others derive funds from donations or property sales. As noted wastewater is funded from user fees, with the annual surplus donated to funding future capital. The Ontario lottery and gaming casino proceeds continue to benefit to provide funding for both our operational and capital budgets. And the city continues to benefit from this facility. Consistent with the city’s policy for the use of olje funding the proceeds received are used in the capital budget in the year following receipt of the funds. casino revenue will provide $1.5 million towards the 2022 capital budget, which represents a significant increase from $733,000. In 2021. funding is allocated to the various casino reserve funds in accordance with the city’s policy most recently updated in January of 2019. The current oil GE annual proceeds policy permits the allocation of funds received for the prior year to current year capital and operating initiatives for the table. While part of the proceeds are strictly allocated to capital related issues such as infrastructure maintenance and rehabilitation, and vehicle and equipment replacement. Others may be used to fund both capital and non capital related expenditures, such as economic development, social infrastructure and disaster mitigation. As we move to implement the recommendations as appropriate recreation master plan, infrastructure phasing strategy and the updated asset management plan, staff may bring forward a recommendation in 2022 to alter the allocation of casino proceeds to provide greater funding for infrastructure. This table details the projects financed in whole or in part by casino funding and the specific casino funding area the previous year in 2021, as noted earlier was 733,000. So due to the ease and some economic restrictions in 2021. Oil G funding has increased in 2021 as compared to 2020. So for the oil g revenue was providing funding for a new half ton truck Riverside Park BMX track, Belleville egg society building, downtown parklets and patios, server hardware and continuity security audit and two factor authorization. Meeting Room upgrades and corporate Wi Fi upgrades as well. Commencing in 2019, the city collects 4% on all accommodation revenue generated in the city. This funding is shared on a 5050 basis with the Bay of County Regional Marketing Board, who provides marketing services for Belleville and its neighbors. The city’s 50% Share can be used to fund various operating and capital initiatives and to the 2021 operating budget. We used oil used municipal accommodation tax for tourism initiatives at $127,500. As well as midway pop up for $30,000. Funding is being proposed to finance five tourism supportive capital projects in 2022. This funding has been included with reserves in the capital summary based on funding received to date and approved and proposed commitments the estimated closing 2022 Matt revenue is estimated to be 112,000 November in December remittances, however, are not considered in the estimate provided so this $112,000 will no doubt increase. The Canada community building fund was originally known as federal gas tax. So first introduced in 2005. The federal gas tax recently renamed the program to the Canada community building fund. It provides annual Infrastructure Renewal funding for a variety of service areas including roads, bridges, water, wastewater, recreation and transit. The city provided our city received 3.2 million in 2021, plus an additional top up of 3.1 million for a total of $6.3 million. annual funding will increase to 3.3 5 million in 2023 from 3.2 million in 2021 and 2022. We’re proposing to use Cananda community building fund for Murni and Henry Street, Rowling’s drive and chelford Crescent or to dry phase two and Sydney Street North. Frenzel cast X is funding strictly dedicated to the improvement of transit service in Ontario. Created in 2004. The province funds the program by dedicating to have the current 14.7 cents in tax collected on every unneeded liter of gasoline sold in Ontario. allocations are determined annually based 70% on Cujo, transit ridership, and 30% on population. While our federal gas tax fund may only be used for capital costs, provincial gas tax will fund the initial cost associated with transit expansion such as new routes. Once the first year is completed, any future route costs must be financed by the municipality through user fares and taxation. While transit ridership has increased based on the 2021 operating budget, approximately 67% of transit operation is financed through property taxation, which is area rated this includes the cost for the complete transit service including the mobility bus. The 2022 provincial gas tax has been estimated at $678,000 Compared to $797,000 for 2021. The lower current projection is based on indications from the province through our Transit Association that further allocations will be negatively impacted by COVID-19. The balance of 2022 funding as well as future receipts will no doubt be earmarked for the implementation of a zero emissions based fleet strategy which is currently being examined. So as noted the city continues to actively pursue all current external financing options, including government grants to reduce the portion of capital investment allocated to our tax and repairs into proposed 22 capital budget we’re applying grant funding of $13.1 million. This includes OSA funding, which has been applied to a number of projects is slow to the next slide. The RVD rural economic development grant has been applied to the Shirley Langer trail phase two, the green and inclusive buildings or GI CB grant partially funds the building component of the Belleville agricultural society. And this application as mentioned earlier is still pending. The Canada community resiliency fund is applied to the downtown parklets and patios project. The future economic development opportunity grant is funding for the pop ups and the ice of green program funding is applied to the North Park Street Pumping Station project. So the Ontario community Infrastructure Fund was created in 2015. The initial program was a two part program there was an application based section and a formula based component from 2015 through 2021, the city received 14.0 4 million and Osa formula funding which has been used to fund a variety of core infrastructure projects and the 2021 Ontario economic outlook and fiscal review. The province identified as doubling its annual investment in the OSA program was an additional $1 billion over five years, bringing total fund UNICEF to nearly $2 billion over five years. For 2022. Approximately 3.5 million is available to fund capital projects specifically in this case, point and Road reconstruction the annual shave and pave and resurfacing programs sibling similar to other external financing like oil GE casino proceeds we only allocate funds to projects which have been earned to date. We’re still waiting on official confirmation of OSA funding for 2022. Any funding approved and received will be applied to 2023 projects. The updated city wide development charge background study is included on today’s agenda for council approval with rates scheduled to increase on June 1 2022. And it will expire in 2027. The Stanley Park bylaw was renewed in 2020 and expires in 2025. Each background study highlights a list of development related projects which can be partially funded by DCS. The amount collected is depend on the level and type of construction activity in any given year. To date, the city has collected $2.1 million in development charges in 2021 as compared to $3.8 million in 2020 and $3.3 million in 2019. The amount collected is dependent on the level and type of construction activity in a given year. The city can use development charges as funding for projects specified in a current or previously approved background city. projects financed in part by development charges in 2022 or the Dundas Street West sewer extension Sydney and Bridge intersection Sydney and college intersection, multi use trail Sterling Langer trail, multi use sports facility, Jackson Woods playground and an avid low pumping station sewer outlet for a total of 1.2 8 million. Following council approval, capital projects are established for each issue and the expenditure tracking begins. Some projects can take over a year to complete. We currently have 249 active projects with 108 More than 60% Complete to October 31. capital project reports are prepared monthly and council is provided with a summary on a quarterly basis. The finance committee reviews and our year end report and makes recommendations to council to effectively close projects and address any over or under expenditures consistent with our budget and financial controls policy. Recommendations are addressed by Council at the same time as their audited financial statements. The debt policy was updated in 2020 to permit borrowing for periods of 25 years or less, depending on the estimated life of the infrastructure being financed. Each year, the ministry of finance issues an annual debt repayment limit notice to every municipality for 2021. The maximum annual debt servicing costs for the city of bubble is 25% of our operating revenue, or $35.8 million. To protect our credit rating and ensure our financial sustainability, the city’s debt policy maintains an annual maximum of 12% of operating revenue for 2020. This would approximate 17 point 9 million. The 2020 updated ducted policy permits borrowing for periods of 25 years or less, depending on the estimated life of the infrastructure being financed. Our last draw was choose in 2020 for three projects totaling $19.7 million for 2022. Debt is being recommended as financing for the Belleville agricultural society relocation Hillcrest Park and Farnam road. With respect to the Belleville agricultural society project we’re planning to use temporary construction financing through Infrastructure Ontario initially, the proceeds from any land sales or similar funding can then be applied to the loan when the final debentures issued for the net amount based on the current 25 year borrowing rate of 2.3%. The annual payment for each $1 million borrowed is $56,000 annually. This table provides a schedule of debt to be issued for 2022 through and including 2025. Projects recommended for debt financing, which has yet to be issued include mineral Maitland that $6.5 million, the police station of $16.7 million Herkimer Avenue at $6.8 million. The agricultural society relocation at $24.6 million, the wastewater treatment plant at $10.7 million for a total of $80 million from now until the end of 2025. This sorry, This table summarizes the city’s debt servicing costs for the forecast period 2021 through 2027. At the end of 2027, the debt servicing ratio is estimated to be 9.1%. This is based on our current operating revenue as revenue increases over the forecast time period, the debt servicing ratio shown in the table will also reduced. This slide reflects the last major borrowing forecasted for the rehabilitation of the wastewater treatment plant in 2025, which may be delayed by one or more years. As the city’s revenue will increase over this timeframe. It is expected that our annual debt repayment limit will also increase. With future debt issuances considered This table summarizes the city’s outstanding debt for the period 2021 through 2027 and provides a breakdown of tax and user rate funded debt. These calculations are based on a 25 year repayment plan in accordance with their debt policy. outstanding debt will increase from 112 million at the end of 2021 to 141 million at the end of 2027. With future debt issuances considered this graph depicts the shift in outstanding debt for the city from 2013 to 2027. As you can see outstanding debt peaks at 161 Point 2 million in 2025 and reduces to 141 million at the end of 2027. So some of you may ask what the relationship is between the operating and capital budgets. So the implementation of capital projects to impact the operating budget in several ways. So the first is direct funding from the operating budget for annual capital and we currently rate as noted earlier, almost $10.1 million annually through taxation and $12.4 million from user rates to fund our capital program. The debt servicing costs have to be added to the operating budget and raced through taxes or user fees. Operating costs are also affected. While some projects such as energy efficiency initiatives, reduce operating costs many increased costs, particularly if service levels are improved. We attempt to keep funding for capital from taxation constant from year to year to prevent major fluctuations in tax rates. So other projects actually increase costs. new infrastructure means new operating costs such as fuel, energy, staffing, and maintenance, which all have to be funded. Councils reminded that well, external financing is often available to finance the acquisition of infrastructure. The ongoing operating costs are the responsibility of the municipality and impact both taxation and user fees. So just to summarize, here are our next steps. So next steps in 2020. To include the asset management and sustainability requires the effort of staff and council and related planning will be a major focus as the asset manager plan is updated. We’ve become increasingly concerned about the availability of infrastructure condition data, which is critical for capital planning. While the asset management plan will address this at a higher level, staff are recommending that detail condition assessments be carried out starting in 2022. For our facilities, including water treatment, enhanced reserve provisions for asset management needs to be established in the operating budget closely aligned with the upcoming asset management plan. We will be submitting a request in the 2022 operating budget to increase contribution to various asset related reserves in accordance with the plan. The availability of external financing going forward is a major concern, and we’ll put major pressure on taxes and user fees. We need to continue to lobby both the federal and provincial governments for me for more infrastructure funding. Council is challenged with making wise decisions which ensure the best use of the funding we have available to us and minimal completion of the Parks and Recreation Master Plan recommends the implement implementation of a number of supporting studies and plans which will need to be funded in future operating budgets. Future capital budgets will see an increased Parks and Recreation infrastructure component future capital program we will acquire prudent and effective financing which should start with an objective review of REITs and charges for parks and recreation in 2022. The DC background study has a comprehensive list of projects for partial funding through DCS, the wet weather Master Plan anticipate spending on wastewater treatment at $120 million over the next 40 years. This combined with the impact of the proposed DC background study will put strong upward pressure on wastewater rates, revised water and wastewater rates will be provided to council for January one implementation on December 13. And that includes concludes my product, my presentation, I’m happy to respond to any questions you may have.

Mitch Panciuk 1:28:26
Thank you very much, Director Hines. You know your reports get better and better in terms of being comprehensive and dealing with the with the items. And this is the best one that I’ve seen since I’ve been around around counsel. I wonder if I can go back to page eight under the asset management planning slide that you had. And you talked about the timelines, July 9 2019, July 2020, to July 2024 And July 2025. And under the additional information on the left side there you say that municipalities under 25,000 are not required to discuss detailed risk analysis and growth. So obviously, we’re above the 25,000. Can you talk a little bit about what does that mean? So obviously an asset management plan, we have to have an inventory or a catalogue of all the assets that we own are responsible for, as well as regular inspections to determine if they’re safe. And then what the ongoing, I would say repairs and maintenance but maintenance of those assets are in terms of a detailed risk analysis. What additional information will we be providing, in addition to the safety of a current asset?

Carol Hinze 1:29:44
Basically, the asset management plan is intended to be a guiding document. And I think the province was trying to implement slowly so getting people to, you know, establish the first asset management plan coming up with an asset management policy and then intensifying as years go by, but we’ll certainly be looking at, you know, as I, as I referenced in my closing comments, we’re looking at condition data. For our facilities, that will certainly be an example of something that will be, we’ll need to take a closer look at, to make sure that the numbers in the asset management plans going forward, are reflect reality and that we’re not blindsided by, you know, unknown for unknown repairs or unanticipated events.

Mitch Panciuk 1:30:22
So I think it’s safe to assume that in some cases, you know, perhaps not in Belleville, but other municipalities, they kind of willfully ignored some asset, depreciation or deterioration. And then it became a big project. So now we’re going to have to at least, you know, basically publicize the fact that this road has two years lifespan, but Council has chosen not to do anything about it. And then in two years from now, it becomes catastrophic, something has to be done. So that’s basically that that risk analysis is to show that, that we properly considered it on the growth side. And, you know, does that mean that we will start budgeting forward not just on the expense side, but also on what we anticipate to be municipal revenues?

Carol Hinze 1:31:16
So, you know, one of my other comments was talking, we’re talking about user rates, and certainly the user rates are going to come to Council at the next council meeting for approval for January 1. And I think we need to be particularly mindful of our user rates, we need to have a closer look at them. I know water and wastewater are, are looked at extensively. They’re based on on proven rig models. And it makes us it gives us the reassurance that there’s funding available there for future capital, I think we need to apply that process to other areas as well. So Parks and Recreation is a perfect example, we need to we were looking at Parks Recreation master plan. And there’s a huge investment associated with the plan. And we need to find ways to finance that. And I would suggest that some of it needs to come from our users. I shouldn’t all come from taxation, the users are the ones that benefit from these facilities. So that’s an example.

Mitch Panciuk 1:32:09
So would that would, would we see, for example, facility fees for renting sports fields or renting the pool or arenas that there would also be a additional charge that will go into reserve,

Carol Hinze 1:32:22
we’d like to see a more comprehensive facility reserve contribution from user fees. And I think, you know, if we look at our user fees, we already have rates for some of those things. But we need to look at the levels of them and make sure that they’re effective, not only for, you know, operations, but certainly for capital planning going forward,

Mitch Panciuk 1:32:38
just just to make it clear for me, cuz I’m still struggling with it. So So basically, what we might see is, there would be an hourly rental rate for ice. But on top of that, there may be a surcharge, like a ticket charge we used to have when we operated. When the when we had the bubble bowls, there was a ticket surcharge that went directly towards the capital things. Okay.

Carol Hinze 1:33:03
It’s a similar concept, I think what I’d like to see is a rate model in place that basically helps us with the calculation and the update of those rates annually, and ensures that we’ve got funding in place for both operations and

Mitch Panciuk 1:33:13
cash. Okay. And my last question deals with the the $1 million figure that’s in the police service board budget in their operating budget. This was initiated, I believe, in 2013, or 14. That’s right. And it was designed to help defray the costs of the building. And now that the building is there, and it’s sometime in 2022, you’re going to be issuing the debt fort, that million dollars is going to be staying in that in that budget. And that is going to be to finance the to cover the finance charges, which are estimated at the beginning to be in the $900,000 a year range. That

Carol Hinze 1:33:49
is correct. So it’ll just shift from the contributions to capital or projects or contribution to reserve line over to the debt financing line.

Mitch Panciuk 1:33:56
All right. Okay. Thank you. Those are my questions. Colleagues. Anybody else have any questions for Director Hines? Counselor Allsop

Tyler Allsop 1:34:04
Thank you Chair through you to Director Hines. So you know, we’re looking at 38. and a quarter percent of our budget is going to be funded through long term debt. And you’d mentioned that our our borrowing rate was affected, was it the low twos at 2.3% 2.3%. And it’s 25 year forecast. So that’s that was my first question. And then the second part is, so it looks like we’re going to hit peak of 161 point 1 million in 2025. But then over the next two years, we’re going to be reducing our debt by about 10 million a year, which seems to be the largest drops on the sheet and then be concurrently is that just a function of a regular debt servicing?

Carol Hinze 1:34:38
It’s just a function of some of our current debt expiring during that time. Perfect. Thank you. Good counselor Thompson.

Garnet Thompson 1:34:48
Thank you very much, girl for your I’ve just got some information items really more than anything accounts, record lines. Water reserve I understand or I’m thinking it’s a $43 million reserve. And we’re using water projects for 13 million is that level that we need to maintain for water reserves?

Carol Hinze 1:35:16
Absolutely. So when I mentioned in some of my earlier comments, that we have a rate model in effect for water and wastewater. And so what it does is it makes sure that we generate enough money for future capital, as well as current capital. So we’re not going year to year, we’re in a long term planning phase for water and wastewater. And we’re going to be in that phase for our other assets, once we get the asset management place plan in place next year, and we get our 10 year capital plan. So it’s making sure that we have money over time that we’re not financing it because we did, if we did it differently, if we did it year to year, the rates would go up and down like a yo yo.

Garnet Thompson 1:35:50
So you’re saying that we need to maintain around a $40 million dollar reserve,

Carol Hinze 1:35:54
it may be higher, it depends on what’s coming up. So I’ll give you an example. When I started with the city, 30 years ago, we had just completed the expansion of the water treatment plant. And we thought, Oh, this is great. It’s a wonderful, wonderful facility, it’s been a great asset to the community. And at some point that’s going to need to be replaced and to be extremely expensive. And we’re going through that on the wastewater side right now as well. I mean, we’ve got the bus WeatherMaster plan, we’re going to have to do a complete overhaul and rehabilitation of the wastewater plant. That’s extremely expensive, as I noted $240 million over the number next number of years. So though that money’s got to come for water and wastewater, it’s got to come from the rates, it can’t come from taxation. I mean, we can continue to, you know, lobby our governments for grant programs, and we can look at gas tax and some of those things. But basically, the majority of that funding is going to have to come from the user rates either in the short term or in the long term over with with some debt borrowing so

Garnet Thompson 1:36:46
and for questioning five questions here. And really, most of them is on reserve funds. And I mostly really to get the public to understand that. Next up, is to understand to the public that we need these reserves, development charges a $16 million. Can we use any more of that, or we have to what, you know, we’ll have up shortly after to approve the development charges. And we have to show to the developers that we’re using this money and not just stashing it away? Is that a reasonable amount to maintain for development charges so that we’re using it but we’re not just keeping it away for future development.

Carol Hinze 1:37:35
So Development Charges are what we generate as a function of rates and time and projects. So as I say, some years you raise more than others. But what we can commit our development charges to is strictly prescribed under our either current or previous background studies. So we can use money for those projects in the ratio that was prescribed in those background studies. So basically, that’s it.

Garnet Thompson 1:37:58
So over the years, have we maintained about the same level of development charges in reserves? It’s

Carol Hinze 1:38:04
gone up and down? It depends on what we’re doing. But I mean, it’s going to increase over time. Because you know, the current, the proposed development charge background study has a comprehensive list of projects. And so we’re going to raise more, raising more through the rates on will be using it for more projects going forward.

Garnet Thompson 1:38:20
Okay, well, I’m not sure when we get to development churches, some of this other one will come out, but I’m out of reserves is $113 million. And we only use 6 million. Again, it’s all on reserves I’m asking questions about are we need to give honored $30 million in reserves.

Carol Hinze 1:38:41
So those reserve funds, most of them are specific purpose. So they’re for specific items. And so we may or may not be addressing those items in any given year, but we’ll certainly be addressing them over time. And for some of those reserve funds, a lot of the larger ones Building Code Act would be a good example. Those are specified, you know, what we can do with that money is strongly controlled by regulation. So there, those are non discretionary reserve funds, we can’t use them for, you know, for roads or other things. We have to use them for things that are specifically identified by regulation. So

Garnet Thompson 1:39:13
okay, and just two other questions, sewer moderates, with capital budget here on the sewer moderates get affected with capital budget items

Carol Hinze 1:39:25
to the taxpayer. So as I noted previously, we have a long term capital plan and a rate model for water and wastewater, to ensure that we generate enough money from rates over time to pay for both our operating and capital plans. And so you know, just because we had, I’ll give you a while, you know, an example of let’s say we have $25 million in the budget or in the reserve fund, but we’re only spending 5 million, we may be planning to spend another 5 million the next year or $10,000,000.03 years from now we have to make sure that the money is available to fund future capital. We can’t go year to year and if we went year to year, our rates would go up and down and They will be totally unmanageable.

Garnet Thompson 1:40:01
Yeah. And I can understand that, that we have maintained a reasonable rate for sewer and water. And as everybody knows, I’d like to every year on sewer and water rates, because and I think it’s going to come up later on, I’d asked Mr. Ferguson to provide us for some comparison rates for other municipalities when it comes to sewer and water. But we won’t be dealing with that. That aspect until we do operating right

Carol Hinze 1:40:29
on December 17, you’ll be provided with proposed water and wastewater rates for January the first, and there will be a comparison with other municipalities in the report.

Garnet Thompson 1:40:37
Okay. And the last question I don’t see in here. Again, it’s just on a Pacific item. The the I know, there’s a number of things being spent on lighting, signs, and so on and so forth, where the new committee was mandated to do different things. Where is the reserve for is a reserved specifically for the lighting display,

Carol Hinze 1:41:02
we don’t have a reserve, but we have an active capital project. And that’s where all the funding for the Christmas lights goes. So any donations that we generate, for, for lighting from the community go against the capital project, and then we that’s the balance of funding that we basically have to have to spend. So it’s similar towards a reserve voted, we’ve just maintained the capital project, because it is an ongoing initiative. So it doesn’t show in our reserves. It’s not in reserves. No, but we can, at some point, we can provide you with the balance on that again, I

Garnet Thompson 1:41:29
would like to see that. So because it certainly gives some guidance to the the the lighting committee, what’s in reserve and what’s been spent and what isn’t. Because I know when I chaired it, we had a separate reserve fund for it. And now I

Carol Hinze 1:41:44
don’t think it’s always been maintained and a capital project. Yeah.

Garnet Thompson 1:41:47
Okay. Thank you very much.

Mitch Panciuk 1:41:48
You’re very welcome. Yeah. And I just point out that when you chaired the lighting, display committee, taxpayers paid for additional displays. This year, we added two new displays that were completely funded through the fundraising of the committee. So you know, that’s been moving the market. Councillor Thompson, just know, I’ll let you speak in a second. Just let me finish. That’d be a market improvement in the work of that committee, this term, and I know that we’re all very proud of how successful they’ve been in their fundraising efforts. Go ahead. Councillor Thompson.

Garnet Thompson 1:42:17
Yeah, I realized that the new projects are funded by donations.

Bill Sandison 1:42:23
Excuse me point of order. Councillor Thompson raised the point of order, so you should speak to it.

Mitch Panciuk 1:42:30
Well, I, I didn’t recognize the point of order at Councillor Sanderson. Go ahead. Councillor Thompson.

Garnet Thompson 1:42:34
Yeah, just that, you know, you’re pointing out that the funding was by donations this year. But we’ve also bought a number of items in the past, that was always by donations. And if I need I can go and get a list of the donations in the past that paid for a number of the lightning display pieces. And I’m very proud that the committee raised a considerable amount over time. And I think Miss dr. Heinz could verify that and the staff person that was involved with us can also verify that just want to make that point. Thank you.

Mitch Panciuk 1:43:15
All right. Anyone else have questions or comments for Director Hines? Great. Well, thank you very much, Director Hines for your presentation. So the resolution is that the 2022 capital budget presentation by the director of finance and treasurer be received, Moved by Councillor Feeney seconded by Councillor Sanderson All in favor it’s carried. We’ll move on to eight a two development charge reserve fund it is the treasurer statement for the year ended December 31 2020. And for 2019 it is Director of Finance Treasurer’s Report number d f 2021 Dash 17 and the resolution is that report number d f 2021 Dash 17 development charge reserve fund treasurer statement for year ended December 31 2019 and December 31 2020 be received for information Moved by Councillor Allsop seconded by Councillor Macaw any questions or discussion? All in favor, it’s carried. I’m going to declare a recess until 11 o’clock. We’ll take our morning break and then we’ll come back with 883 which is the finalization of the development charge study and bylaw director Ashton. Can I just speak to you quickly with Director McDonald and director Hines yeah he normally All right, so I’ll call the meeting back to, to order and we’ll move now on to 883. And I have an amended resolution that we’ll put on the table. It comes from the director of engineering and development services report number D Ds 2021 Dash o nine. And the resolution is that pursuant to report D Ds 2021 Dash o nine regarding the finalization of the 2021 citywide development, charge study and bylaw City Council approved the Development Charges background study, dated October 6 2021. And that council approved the capital project listing set out in chapter five of the DC background study dated October 6 2021. And that council determines that no further public meetings are required on this matter. And that City Council approved the 2021 city wide development charges as circulated in attachment 11 B, I believe that attachment has been circulated to members the media and the gallery and that in an attachment 11 B and that in accordance with the provisions set out in the report di DS 2021 Dash o nine a bylaw to implement the new development charges be prepared for city council’s consideration looking for a mover and a seconder Councillor Sanderson and Councillor all SAP. And so just a couple of comments before I open it up for discussion. The result of this motion will be a delay of implementation of new the increased development charges to June the first and this is consistent with the direction that was given to us or the advice given to us by the Quinte home builders to allow their current contracts that are in the system to be to be able to be fulfilled. And to give them some advance notice of the June 1 date. It also sees an increase in the non residential to 740, which is approximately a $7 and sorry, a 30% increase. And in addition to that, I would say that Council is committed in the operating budget this year to create the asset management role that has been recommended by the Quinte home builders to assist in the city developing its 20 year asset management plan as well as new projects. And we’re going to continue the collaborative nature that we’ve had in terms of developing new projects moving forward and ensuring that they are benefiting not just you know the existing residents, but also the growth that comes from the city and helps to allow for it. And so that is the the motion. I think this is a good move moving forward. It understands that this is not an easy decision. But at the same time coming from director Heinz’s presentation, we all know that we need to have growth pay for growth moving forward. And I would say that this is a victory for existing taxpayers in the city of Belleville because we are not shifting the burden as much on new development as we have in the past on the existing tax base. But that growth will pay for growth colleagues any questions or any comments you’d like to make on this Councillor Sanderson?

Bill Sandison 2:04:48
Thank you Your Worship. And certainly I was fairly vocal when this

Mitch Panciuk 2:04:54
Sorry, sorry, Councillor Sanderson? I had a mover the mover was Councillor Sanderson and Councillor All SAP. I’m sorry to interrupt Councillor Sanderson. Go ahead.

Bill Sandison 2:05:05
So, thank you your worship. And certainly when this came before us before I was fairly vocal. And since that time, there’s there’s been a lot of posturing and certainly some misunderstanding specifically around residential development charges. You know, when it comes to residential development charges, it’s all about who pays for growth and their pay. It’s paid for by two groups. The existing taxpayers fund roughly 75% in New homebuyers who fund 25%. So developers and builders do not pay development charges. Development Charges are not a bhoot affordable housing. There are a bhoot who pays their fair share for growth. And it’s my view and I maintain it that existing taxpayers have been overpaying for years. And the decision earlier this year for canceled the delay the update and apply a minimal bump $1,300 cost the city $3 million in revenue, and that has to be covered by existing taxpayers. So in essence, we gave the 350 new homebuyers in our city checks totaling $3 million. It’s just wrong. Absolutely wrong. And its growth needs to pay for growth. And new homebuyers should be charged in accordance with their fair share. And while I oppose the the six month delay on the residential portion, I fully support the commercial side. To me, it’s more favorable than than what Council has done in the past, which is they phased in over over five years. And thereby, basically just had our existing taxpayers overpay, but on a declining scale. So the fact that that we’re going to implement this, June the first there’s been a lot of work and effort in time invested by the city. There’s been delays introduced. And I’m glad to see it’s before us and I will support it. Thank you.

Mitch Panciuk 2:07:40
Thank you Councillor Tennyson. Anyone else? Councillor Allsop?

Tyler Allsop 2:07:43
Yes, thank you Chair, I just want to say that I’m very grateful to see this attachment 11 be when I came into the meeting today I had some serious reservations, particularly about the $20.04 a square foot on a non residential. That’s me when we look at some of our competitors like Cornwall at $3. And I think three cents. Now neighbors in Napanee are significantly lower. If you think about some of those businesses that we’d want to track to this, they’re things like grocery stores might be 100,000 square feet, we would have been looking at Yeah, as a competitor to Cornwall, about 1.7 million more dollars in development fees for that grocery store to locate here than over there. I think that at $7.40. It’s still a big jump. But it is something that’s more manageable for businesses coming in. It puts us just a step behind Kingston, they’re in the mid eights. So I think that this is a rate that we can support through some of the great services that we offer in this community, the quality of life we have here, we do have enough drawing power to support that. And so I’m glad that this is where we’ve we’ve ended up and I certainly hope that it’s supported today. And then on the the residential side, having the phasing in strategy, I think will be important for the home builders. And I think as a counselor Sanderson alluded to, that’s a cost that is ultimately borne out onto the consumers. And this keeps it roughly in line with what new houses cost in 2016 versus new houses today is roughly proportional to the increase. So as a percentage of what they’re paying, it’s roughly the same. So I think we’ve ended up in a good spot. And certainly I’ll be happy to support it.

Mitch Panciuk 2:09:11
Anyone else on this? Counselor Kelly,

Sean Kelly 2:09:14
thank you through you, Chair. Yeah, I see some of the folks here from the Quinte Home Builders Association. I just wanted to say thanks for the education, the conversation over the last it seems like a year and I will go on record of saying I’m no expert in the building sector. But thank you to those conversations. I had a chance to listen and learn and I also spoke to city staff and some contractors and some homeowners that new homeowners. The way I look at that I thought initially it was way out of the ballpark but due to consultation and conversation Good with the 7.4 per square foot. And I believe speaking to those in the real estate market that many of the new home buyers are coming from outside our area to reside here. And that’s the cost of putting in a new home to support that infrastructure and development with within the city limits. And it’s a real learning curve. And I know I think the numbers are 260 units in the city of Belleville. That’s the stats I believe we had from November. So people are coming here. It’s part of growth as Councillor Sanderson touched on that those new homebuyers will be responsible to put that infrastructure in the place. And they’re coming here for a reason. And I do believe there has been no, no, no one saying oh, we’re not coming because of the cost of develop development charges. So thanks to the Quinte Home Builders Association for educating us all. And I’m going to be supporting what the new increase will be. Thank you.

Mitch Panciuk 2:11:16
Thank you, Councillor Kelly, Councillor Thompson,

Garnet Thompson 2:11:19
Thank you, Your Worship, just want to make a point that I would like, if it’s with this one here, with the development charges, it seemed to be coming. All of a sudden, we knew it was coming to a certain degree. But I’d like to make recommendations that the next policy when that’s when expires that were preparing the homebuilders Well, in advance, year two. So that, you know, we don’t run into this situation, again, where we seem to be cramming a lot in, in a short period of time. So I’d like to see the next policy certainly be looked at in 2620 26 be read or 2025, and be ready for 2027. But also want to make reference to the the impact of the significant higher development charges for Belleville. In this graph that I have that the staff provided for me, had belval at 2.9. And we were probably one of the lower ends. And now I see that with the new rates there, we’re probably just going to be in the middle and still down in the lower end of the development terrorists, which which is good for our development good for our city. We’re building houses, right, left and center. I hear developers want more approvals for new subdivisions. So that’s a good sign. So by going this route, we’re not getting out of sight with development churches, we’re staying in that sort of middle ground. I don’t know what we’re moving from 2.9. Now with a new charge, I don’t know what that was. But with the old church, it was going to be 4.5 or 4.8. So I think we’re probably, and we got other municipalities that are much higher at 5.8. So we’re going to be well in the middle. So thank you very much.

Mitch Panciuk 2:13:13
Thank you, Councillor Thompson, Councillor cart?

Paul Carr 2:13:16
Yes, thank you, Mayor. The, you know, I certainly will support the motion and on the commercial side, you know, the rates kind of fall into the competitive stage, but then also allow, you know, for us to recoup some costs to pay for for some growth. As far as the residential component goes in the background study is very comprehensive, it doesn’t leave any stone unturned. And I think, too, with our capital budget that we have presented this year, we’re investing heavily in new assets. And new assets related to growth, a lot of the areas in particular are current growth areas. And when new residents come into the city, at least I’m finding I’m sure the round the table is the same. Their demand for services is much higher, maybe than what existing homeowners were expecting invaluable, which is okay, but to meet that demand, and to meet those things, when it comes to, you know, parks and recreation in particular, and things like that the demand has a cost, and it’s it’s that growth aspect that is driving that demand, which therefore has that cost. You know, we talk a lot about housing affordability. At the end of the day, the housing crisis has been declared a national crisis. We’ve heard it at the federal government level. And so if, if it’s at a national level, we can’t very well think here that we’re going to solve it, the nine of us and staff and other stakeholders locally without some structural changes. Recently there was a an article in the news that 25% of home homeownership in the province of Ontario is investment income properties. And so right there, we’ve got a supply issue. In addition to that, I think that some homebuyers are simply overpaying based on scarcity, which is then driving up the price even further, we see that on the retail side. And I don’t think the housing sector is any different. I say that to say there’s very, there’s a lot of variables involved when it comes to the housing sector, and not one solution is going to fix it. We need systemic changes at the national level, certainly at the provincial level, which then will trickle down here for us to do the things that we can do. But having said that, you know, it’s clear, and it’s been said, growth needs to pay for growth. And as we see the growth, continue the demand for services and infrastructure around it. And I’ll be speaking to another infrastructure item that’s not on the agenda, but I’ll be bringing it forward, where it’s directly directly related to the growth and the demand. And so there will be some, I’m proposing some capital expenditure, because of growth. Exactly. So, you know, at the end of the day, nobody wants to pay more, nobody wants to add it to their sticker price. But the fact of the matter is, is if we’re going to turn around and invest in infrastructure and continue to grow and modernize our community, we have to have the funds to do it. We heard the directors report this morning, you know, clearly the demand for funding is there based on the pressures of maintaining the assets that we have. And in addition to that, the growth that continues, and so we have to look at responsible ways in which we can generate the revenue to pay for that growth. And here’s a prime example where, according to the background study, it clearly demonstrates that this is what is required to be attached to a home purchase in order to pay for that growth. And now, you know, I’m also appreciative of the fact that we’re going to commit to the capital side as best we can. We’re our runway short for this term of Council. But it’s clearly demonstrating based on this capital budget, that there is significant investment in new asset related to growth. And so with the City demonstrating that, then certainly, collecting the funds necessary for that growth is important and also port the motion. Thank you.

Mitch Panciuk 2:17:28
Councillor McCarthy?

Kelly McCaw 2:17:31
Thank you to you. As many know, I’ve been opposed in the past to such a drastic increase in development charges, simply because developers aren’t the ones paying for this growth. It’s actually the buyers of the new homes. Not that there’s anything wrong with that. But when it comes to the fact that local residents find it more difficult to compete, to buy a new home, that is where my issue comes. That’s said, you know, I see the revision we have in front of us. The fact that we’re going to defer it until June makes it a little bit more palatable, palatable for me to be able to support. Again, I understand growth needs to pay for growth, but I’m always thinking in terms of our local residents and how it impacts them as well. So you know, I’m reluctant, but I am going to support it for the fact that obviously, we have until June now so makes it a little bit easier for me, but that is that is the issue I’ve had historically. Thank you. Thank you, Councillor

Mitch Panciuk 2:18:38
McCall. Anyone else? Councillor Feeney?

Carol Feeney 2:18:41
Yes, I’m certainly going to support it. And I would really like to thank staff in the Home Builders Association for the time that they took to spend with me, because I didn’t know what Development Charges were before I said at this table. So thank you very much.

Mitch Panciuk 2:18:56
Councillor Molech?

Chris Malette 2:18:58
Thank you Your Worship. And just an observation. That’s, you know, I echo what’s been said by my colleagues. And I think a lot of us were coming to the table this morning regretting the fact that we may, in fact be having to hammer out something that may not have been universally accepted. But I think after what I can’t recall a consultation as we’ve had with stakeholders, staff and come to a reasonable solution in such a manner that pretty much makes everyone happy on this and I think many of us received an email from Mr. campin are late last week that really summed it up about our competitiveness for the non residential sector in particular, and I’m happy to see that we’ve reached a point where we can address our responsibilities because it is it is very much supported user pay. I mean, growth has to pay for growth, as has been said many times, I’m happy that we’ve reached a consensus here on all sides. Is everybody happy with it? No. But the simple fact of the matter is, we have growth, we’re experiencing exponential growth in the community right now, this is a workable solution. And I’m happy we’ve gotten to this point, and I will happily accept this, this compromise. Thank you.

Mitch Panciuk 2:20:33
Thank you, I thank you very much, colleagues, you know, I have a couple things I just want to finish up with, and then we’ll call the vote. You know, I think the delay in this and I appreciate Councillor Sandersons comments about the fact that we took a 10% increase in January to allow us a further period of consultation. And that, you know, had we taken the full increase back in January we are we are behind, but I, I think the delay in this case was a good investment of time and money because we worked, we work collaboratively, not just with our staff, and the the author of the report, but also with our stakeholders. And and we and we we spoke about it. I think that the constructive comments made by some of our partners regarding the importance of a an asset management person so that there could be more communication and more collaboration, identifying existing needs, but also future needs, you know, that’s going to continue. This council has gone a long way in terms of rehabilitating that relationship with industry. And at the quinnie home builders dinner a couple months ago, I went through all the issues that we have addressed during a really difficult time with COVID in order to make it easier for our builders and our developers to be able to brew bring projects forward to get their completion, including the fact that our inspectors came in on a weekend to ensure that every single possible basement approval was it was issued during the the time that the province was shutting down the residential construction industry, so that we can make sure that they had work to go through at that time, and they did so safely and effectively. And these are the the indications of the changes that have been here at the city of Belleville in terms of creating a culture where we really want to work with them. You know, I believe that in spite of these increases, we remain very competitive across the specter. We remain very competitive when it comes to residential, particularly those that I think are in our new peer group, you know, communities such as Kingston and Peterborough and, and places farther to the west, we remain very, very competitive, and the quality of life that our commercial side offers, will still ensure that there is a significant demand for new residential construction in the city. But at the same time, when we look at those competitive sets, particularly communities like Kingston and Peterborough, our commercial development charges are significantly lower. And that gives those businesses whether they be big box retailers or brand commercial enterprises, gives them an opportunity to look and say, hey, you know, we want to build in Belleville and and that helps everybody because residents are thirsty for those additional services that will support a growing residential side. And of course, we remain extremely competitive on the industrial side. And then we’re working really, really hard. You know, the last thing just and I and a number of people have commented about the the expense now for municipalities and director Hines has gone through the very comprehensive roll rules that we now have to follow in terms of asset management, and how we pay for things moving forward. You know, I think at the public meeting on November, the eighth developer, Adrian Bax came forward and talked about the fact that, you know, we should double the amount of developable land. Well, a large part of these development charges we will be collecting are going to go to the loyal a secondary sanitary pumping station, which will unlock all that area. And that is a huge expense for a municipality. And it’s an expense we have to make prior to all that development. But it will unlock all those additional building lots, which will give us lots of capacity moving forward. And so I think, you know, we have taken a number of steps this term to put Acero ourselves on firm financial footing. And this decision today is consistent with that. And I’m, I’m happy that we will be dealing with this and we’ll be able to give some predictability to the industry and also a length of time before what comes back to us before. Thank everybody for your comments. With that, I will call the question All in favor. It’s carried So let us now move to Item A B, which is consent items and we’ll pull eight b one which is capital issues numbers one through 113. Inclusive. I look for a motion to get it on the floor for discussion Moved by Councillor Sanderson seconded by Councillor Feeney. Councillor Sanderson. I’m going to ask you to speak first as Chair of the Finance Committee to give some some comments on the the items that are included in the capital budget and any other thoughts you have. Go ahead, sir.

Bill Sandison 2:25:34
Thank you. So, as Chair of the Finance Committee, I want to thank our management team for bringing forward an ambitious record setting capital budget of 76 million. The Belleville Ag Society relocation from Ward one toward two is a significant portion of the budget excuse me, and we’re leveraging debt of approximately 20 million to support the project, which over time that debt will be covered in part by the proceeds of the sales and developmental advocated property at bridge in Sydney. The capital budget contains the normal mix of vehicle replacements or annual 3.6 or $33 million surface treatment and resurfacing program. A couple of additional mobility transit buses, full radio replacements for the Fire Services team, as well as moved 15 million in Road reconstruction projects. That, as traditionally has been the case there’s a roughly a 5050 split between the two awards on the $3 million surface treatment and road resurfacing. And as the Director of Finance mentioned the draft 2022 capital budget contains no tax increase. It’s supported through grants, existing taxation levels, debt in user fees. We’ll also take this opportunity to thank acknowledge and thank Senator Hastings Council and staff along with Connie West Council and staff for partner partnering with us on a couple of problematic boundary roads. I worked with Councillor Kevin McLaughlin, Senator Hastings to prioritize ClearView AV which will be resurfaced from Kelly road to the East End. And through car rod Beauvais and car. Quinte West car David crazy on the reconstruction of Sydney Street North from Millennium Parkway to vermillion Road, which Connie West is actually advanced from 2023 to 2022. So it’s like going a couple years but to quote Quinte West Mayor Jim Harrison, we accomplish more when we work together. Another reconstruction project we’ll see the 50 year old concrete pavement on point and removed the base stabilized and asphalt replaced and we’ll recall it that’s that’s a project that Councillor car brought forward to council last year. So it’s good to see that that’s in the plan. Our road rehab projects include and I’ll just touch on a few resurfacing portion of Kc road from Forsyth eastward Farnum road from Highway 62 to Scott Dr. Moyer Street from Sydney street eastward College Street from Sydney Street to hurt with drive and a number of other roads and all of this is aligned with her updated road needs study. Now as part of my ongoing communication with with Ward two residents I released my ward to community update video on November 26. And one of the items he covered was the draft 2022 capital budget. The feedback from residents was immediate for both myself and Councillor Carr regarding the difference of the Farnum road project. And while Farnum road is having work done at northern section, the project itself for Maitland after Scott drive which was originally split into two phases over two years is proposed This draft project to be or budget to be combined as a $10.6 million project in 2023. And while the deferment is anticipated to yield favorable pricing and shorten the construction disruption for both Heritage Park and Caniff Mills residents, the volume of traffic, residential growth and overall safety of residents demands that we look at ways to restore the original schedule or complete the project and 2022 or 2023, not 2023. And I know that Councillor car is going to have more disabled that project once we open it up. So again, I want to acknowledge and thank our executive management team and in particular Director of Finance. Carol Hines, manager, Brandon Ferguson, and excuse me call Bertrand Bertrand, along with their staff for a remarkable 2022 capital budget. Thank you.

Mitch Panciuk 2:31:11
Alright, thank you very much, Councillor Sanderson. So, lunch is not arrived quite yet. So what we’ll maybe do is start on this. I can, I’m going to ask that we hold off on the Belleville Ag Society I had, when I was looking at the schedule, I expected that we would be reconvening to deal with the issues around 1230. So they’re not they’re not quite here yet. And I know they want to be here to hear any discussion or be available to answer some questions. So maybe we will start and we will leave any Belleville Ag society items until until after after lunch. As soon as lunch gets here, we’ll take a break. And then I’ll invite the the media to go first because there’ll be able to be able to be barely back at their stations to pay attention to us when we’re done. And then I’ll ask finance staff to follow the media before before we do and then and then we’ll come back on I’ll determine that time. So we have 113 items and the line by line, capital budget summary, and we can the motion is to approve them. So if councillors wish to make an amendment or deletion on those items, that will be an order. I know there are a few items that will be coming forward in addition to this, and we’ll deal with those under new business. And we’ll be able to do that. And I’ll just point out because I saw one written resolution, we need to ensure that there’s a funding source for any items that people wish to add to it. But I I, I’ll open it up. And what I’ll do is I’ll go through number by number and if anybody has questions they want to to say or any discussion, and then they can make an A motion to amend it or to delete it. Otherwise, the motion to approve is is in place. So Councillor Thompson, you don’t understand that process?

Garnet Thompson 2:33:12
I just I want to know, what point do we bring out deferred items that I’d like to bring forward? I thought

Mitch Panciuk 2:33:21
I just said that. That’s under new business under new business. Okay, anyone else on the process? Councillor MILLETTE?

Chris Malette 2:33:28
Just a procedural question. Your Worship, I’ve got roughly four items that I wanted, not necessarily deferrals. I want more clarification before I can support. So would we be pulling those individually? Are we going to go line by

Mitch Panciuk 2:33:46
line? So they’re on the deferral list. So we have 113 items before us. So we’re going to discuss them and we’re going to approve them or amend them or delete them. Anything in addition to those 113 items we’ll deal with under new business.

Chris Malette 2:34:03
Okay, so but I have these four items that I wish to address directly

Mitch Panciuk 2:34:10
that are on the deferral list. Well, no, they’re there. We’re gonna go through the items individually, counsel. All right. And so for example, let’s say you wanted to talk about item 1.016. Right when I get to it, yep. all recognize, okay,

Chris Malette 2:34:22
I just didn’t I didn’t know if you were gonna take it as a whole and pull some as we have

Mitch Panciuk 2:34:28
113 130. Okay, anyone else? If I didn’t make myself clear, I apologize. Okay, so let’s start off with item 1.001, which is Murni Street, and it is the combined sewer separation and Henry Street reconstruction for a budget total of $3.8 million. Anyone have any questions or comments on it? Councillor Feeny?

Carol Feeney 2:34:52
I just wanted to say that I was glad to see that this is on our list for this year. Prior to the election, I met with residents on Henry Street In particular, and the water situation there was deplorable. I know that we put a lining in, but it’s temporary. And this really needs to be addressed. So I’m, I’m happy to support it.

Mitch Panciuk 2:35:10
Great. Thank you. Anyone else? All right, item 1.002 roelens. Drive and shell fork Crescent reconstruction for a total of $4 million. And Council remember, this is where the funding from the Alexander Street project has gone to, to find a new happy home. Anyone have any questions or comments? All right. The next one is 1.003. Orchard drive North Park Gardens west, from the intersection to North Park Gardens East intersection reconstruction for 3.6 million. Item 1.00. For Bridge Street West, the lower bridge to Highland Avenue it is the environmental assessment and design for $300,000. Counselor MILLETTE.

Chris Malette 2:35:59
Yes, thank you, Your Worship. And I just wanted to make note of the fact that this is a legacy issue that we have in an awful lot of the older neighborhoods in the city. And I see from the report that located under this section of Bridge Street West is a 400 millimeter diameter trunk watermain which according to city Records was installed in 1888 and has reached the end of its service life. So I mean, when people when people question what is involved in some of these legacy repairs 1888 and its trunk water main that, sadly is still in use. Thank you,

Mitch Panciuk 2:36:42
Director Ashton, what will that street look like? So from the lower bridge to Highland Avenue, there is a portion of an if I recall, that’s concrete and in quite difficult shape. So after this work will be completed because we’re only funding the study. What will the surface will look like? Will it be the same as what we’re doing on point and Lane?

Unknown Speaker 2:37:08
Please the look, I guess that would be the preferred option. Yes.

Mitch Panciuk 2:37:11
Okay. And then I’ll be part of that whole capital budgeting process. Okay, thank you. No one else. 1.005 Foster avenue of Victoria avenue to Pine Street. It’s the reconstruction in the design phase. Okay. 1.006 Farnham road coupling drive to Scott drive. It is for property and utility relocations for $500,000. Anyone have any questions or comments on that? Okay, we’re going to come back to 1.007 after the lunch break. So we will deal with 1.008 Dundas Street West Avenue row row two Walbridge loyalist, the sewer extension and design for $200,000. Okay, we’ll move now to the transportation services. So 1.009 Sydney Street, and the Bridge Street intersection improvements. Were looking for additional funding of $500,000. Any questions or comments? Okay, Sydney Street and College Street West, the intersection and the widening another additional funding of $350,000 1.011 Sydney Street North from Millennium Parkway to vermillion road. This is reconstruction it is the 50% that we’re sharing with Quincy West and our shares $1.4 million. Next is 1.012 point and reconstruction and this is $1 million. Any questions or comments that counselor car?

Paul Carr 2:38:48
Yes, thank you. And certainly the million dollar budget estimate is a lot in reference to legacy issues. And in particular, and it was just talked about on Bridge Street as well. Concrete is just problematic and the folks down in point in you know, it’s a relatively busy road at times, but it’s the concrete has just become unacceptable. Fortunately, the cost associated with its removal is as escalated the overall price but it’s it’s good to see that this will get some attention and have that concrete removed. Thank you.

Mitch Panciuk 2:39:23
Anyone else on us? Okay. We move to surface treatment now 1.013, shaven paid program. It’s the annual $1.3 million capital contribution. Counselor mullet.

Chris Malette 2:39:39
Thank you worship. And just a question through you to Mr. Reid. I see that due to budgetary constraints. So I’m like this it’ll be able to meet all of the capital replacement needs in the next five years Central City prioritizes. Roughly how many? These three are clearly the most pressing? How many Do we have on the list for, you know, more urgent needs for shaving paid? ballpark?

Joe Reid 2:40:11
Yeah, through the chair to counsel on milette. The roads need study, I’ve got been received in draft form and OB presented to council in the new year. For your consideration, there are a lot of needs. I mean, you know, our streets are are at the end of life and so forth. And this shaving pavers is a preventative maintenance strategy where you can get in shape the top 50 mil off and repave. So these type of strategies help us prolong the life of the road. And I like a holistic approach that prevent any long term significant like point and lane where we’re going to be having to do a full reconstruction.

Chris Malette 2:40:47
Okay, thank you, Mr. Reid, because I know that when people see that only three roads are going to be addressed under the shape and PE program, we’re going to hear an awful lot from some of our constituents saying, wait a minute, my street isn’t gopath. There are, there are many underlying issues where a full rehabilitation is needed, as opposed to the temporary Band Aid solution. So thanks, appreciate that.

Mitch Panciuk 2:41:14
Okay, 1.01 for resurfacing program for 1.5 million. Councillor car.

Paul Carr 2:41:22
Yes, thank you, Mayor. You know, I certainly appreciate staff allocating these budget amounts, the resurfacing, and if I could just say the shape and pave and even the next one, with some of the ceiling. You know, prior to 2015, there was this program didn’t exist. And so while there’s a few roads, getting selected every year by the roads needs study, this program has been pretty significant since 2015, to help stretch out the lifecycle of a lot of roads, so that we’re not looking at the reconstruction. And so even just crack sealing and nature have come a long way. And so this is, this is a good budget item to have in every year to help preserve that. And, you know, certainly 1.5 million all the way up here, a number of roads. And we’re to are continuing to chip away. And I think that overall the program has been quite aggressive in terms of meeting some of these challenges. And I think it’s just a matter of time with this budget allocation. It’s been in every year since 2015. Inevitably, every road that doesn’t require full reconstruction should at some point have some type of maintenance on it in order to preserve that life cycle. So thank you for that.

Mitch Panciuk 2:42:39
Anyone else on that? And I’ll just note that, fortunately for us, 2.6 million for those two categories are through OSEP funding. So that’s great. 1.015 slurry seal and reclame my pro gram $350,000 Counselor MILLETTE.

Chris Malette 2:42:58
Thank you worship. And I have a question and a while actually two questions or a question in the comment. Bridge Street East Church Street to the east. Far East. Mr. Reid, if I may,

Joe Reid 2:43:13
we will be going to as far as I think it was Herkimer Avenue, that’s where the water been. So we won’t be going over won’t be slurry sealing where the wreck or where the relining and replacement of the water main is.

Chris Malette 2:43:26
Okay. And my second point is I looked up reclamation and I watched a video on it. It’s it’s a pretty valuable tool to help preserve some of the the pavements we have. So I’m happy to see that we’re continuing that program. So if anybody sees their road, turning pink in the next little while the application goes on. Thanks. Thanks.

Mitch Panciuk 2:43:56
Okay, the next item is 1.016 which is the Dundas Street Bridge rehabilitations for the design over the Moyer River. Anyone have any questions or comments? I’ll just, I just like to ask on. So you know, with the closure of the footbridge, we’ve seen a lot of pressure for people as pedestrians and cyclists, getting across the wire wherever they’ve had to go north of a second ask for when the lower bridge was open. They could use that but a lot of people have been having to use the bridge the Dundas Street Bridge to get across and it really has, I think, outlined the the safety requirements that we have in a number of bridges getting people safely over and so part of this project is to identify the the 1.5 meter wide concrete sidewalk on the south side that they be looking at creating An act of transportation like so they would be widening the bridge in order to allow for this. Now we continue to work with Canadian Pacific to us to see if we can use the abandoned rail line on the south side because there used to be to two rail tracks. They’ve abandoned one and over our dead bodies will we allow them to reintroduce that second line. So it would be wonderful if we could use that to to get across but because of the delay and working with them and getting their interest staffer proceeding with us, so I want to just say thank you to them for continuing to bring this forward. And that that plumber design and cost estimates will come forward to allow for a safer crossing there. Let’s move now to 1.017 which is the Northeast industrial park it is the College Street East and Jameson bone Road, additional funding of $2.1 million. Counselor cart.

Paul Carr 2:45:58
Yes, thank you. And as counsel looks at the justification sheet, there’s actually a funding started in 2013 through the bill belval program, to give me an idea of the history. Just one question with this additional funds and CNR approval. Is it safe to say that this project will finally be completed in 2020 to trick director Ashton.

Unknown Speaker 2:46:24
We continue to work with the CNR. So we’re hopeful that we can come to an agreement and successfully conclude the project. Yes.

Paul Carr 2:46:35
Okay. Thank you. And that would certainly be good news. I know. Last Council, it was certainly an item that was contentious in terms of getting forward and then now adding more costs. And with time, inevitably that the cost escalate. So hopefully, this will be the end of it. And that project will be completed. Thank you.

Mitch Panciuk 2:46:53
Where are we on the approval from cn for the crossing, because I know that I was involved in Herkimer Avenue, as well as this one to try to get it moved along. And I thought that they expedited director Ashton or deputy director who like to speak to Mr. Ford, do you want to come forward? I know you and I have been working on this. This issue if you can maybe just give us an update. I know that cn was giving us an update an update on the costing to replace the the the railroad crossing mechanisms that the last the last that I heard of it?

Unknown Speaker 2:47:30
Yeah, well, thank you worship. We’ve been in active discussions with with CN. And we’re expecting something back from them this week. We have an agreement in principle for the crossings, but we’re trying to make a few adjustments made to reduce our costs on this to make the help us make a little bit easier and quicker, as well as cheaper to get this crossing works done. And we’re confident that we’ll be able to wrap things up early in the new year. We’re prepared to go to construction right away now that we we have the costing us from having these discussions with them, so they’ll be prepared to go to instruction. The other part of this, since I have just let Council know, one of the other things we’re exploring is a grant a funding opportunity through Transport Canada for level crossing improvements. So we’re hoping we can realize some funding from that program to help offset some of this $2.1 million cost. So it’s all part of it’s very active in terms of discussions, but they are ongoing and we’re confident that we won’t have any further hiccups in terms of progressing.

Mitch Panciuk 2:48:30
Great news. Good. Anyone else on this? Okay. Thank you very much, Deputy Rector. Where was I? So the next is 1.018 sidewalk repair program, the annual $250,000. And then we’ll move now to the last section before we take a break traffic pedestrian services and street lighting 1.019 intersection replacements and improvements for $125,000. Councillor Thompson?

Garnet Thompson 2:48:59
Yeah, I just want to address this. This has been a fairly regularly item in the agenda. And we’re getting more and more intersections that are People are demanding a safer crossings and this provides funding and the Transportation Committee and the accessibility committee will be addressing some of those issues. And following that information on to staff. So address COPPA, three intersections every year to get that safer crossing so thank you.

Mitch Panciuk 2:49:30
Okay. Anyone else? All right, and then 1.020 guardrail replacement program $50,000. Okay, seeing none, okay, so we’ll take a break there now lunches here. So again, John and Brock can go first and then Director Hines and her staff can go right after them and then and then we’ll have our lunch. And I’m going to suggest that we come back for 1215 Does that work for everybody? Anybody opposed to 1215 I understand the Ag Society will be present for 1215. So, okay, so I’ll take we’ll declare a break until 1215 Thank you. Back

Mitch Panciuk 31:50
Good work. Okay, well, let’s come back to order. And so we are at item number 1.021. And what I’m going to propose we do is we have to come back to 1.007 dealing with the bubble X society. And we’ll deal with that one right before we deal with the next Ag Society item, which is 1.076. So we’ll continue on and we’ll come back to 1.007, and then go to 1.076. everyone’s okay with it. So we’re now at 1.021, which is the multi use trail. This is within the hydro corridor, just south of the Belle Boulevard. area. And it is design work for $200,000. Counselor, all SAP?

Tyler Allsop 32:37
Yes, I just wanted to say that I’m excited to see this. This, this project here, this obviously came through transportation, it’s important way to connect our Cycling Network and move people through our city more efficiently. And so I’m very glad to see that. Hopefully, we’re moving ahead with that.

Mitch Panciuk 32:50
Okay, great. Councillor Thompson.

Garnet Thompson 32:55
It’s, I just want to say that this is part of the actor temptation is taking as countries also has an audit. And, you know, one of the committee members was very boisterous about having active transportation in our master plan, and this is one of the big ones. But I also want to go back and just not at the same time, if I may, your worship number 116, zero 16, the redesign of the bridge on Dundas, which is also part of the act of transportation, because, again, people are going up in the sidewalk. So, again, we’ve got a couple of other ones in the future for active transportation. It just shows direction, her city is really being proactive and looking at all the active transportation, inner city, because biking is become a walking is become such a major part of our lifestyle. So thank you. Yeah,

Mitch Panciuk 33:53
no, and this is an important step because we’ve really got a gap. We’ve done an excellent job with active transportation on Bell Boulevard, west of Sydney Street. And we’ve got some great networks South alongside Sydney Street. We also have in between the Canadian Tire and the no frills. We have a network that goes south that actually crosses at the, at the tracks around around Queenie secondary school, but there really is a blockage from an east west corridor from Sydney Street to connect to the Riverfront Trail, Riverside trail and that Riverside Park. So this is a really important step where we can use that hydro corridor line to be able to link it and and really round that off. And then in the future. When we do the, we see the 401 improvements and the new bridges constructed, they will have active transportation pieces. So we’ll be able to get across to the 401 and really create a network that we’ve been talking about. So this is a very, very big step and it’s a it’s one that we will hopefully be able to see progress on in 2023 and moving forward 1.0 to two for various departments and deals with tools and equipment for $181,000. Okay 1.0 to three under transportation services a sidewalk plow replacement for $205,000 1.02 for a dump truck being replaced for $100,000 1.025 is the replacement for unit 196 Dash 12 $60,000 1.026. A plow replacement for unit current unit 207 Dash oh eight $360,000 1.27 trailer replacement 55,001.028 to another trailer replacement for 30,000. And then 1.029 is the you know, to 20 the greater replacement to a bucket truck for $350,000. Okay, we’ll move to 1.030 under parks and we have we have tractor replacements 40,000 More replacements for 15,000 brush hog replacement for 6000. I’m sorry, firstly after 6000 and then a new wood chipper replacement for 105,000 Any items there and people quote, we move to fire. We have two items, radio replacements for 1.4 million, and firefighter personal protective equipment which includes their bunker gear, firefighter boots and helmets that have required replacement based on their life cycle. Any questions about that? Okay. Transportation Services. We have a new half ton pickup truck, a new enclosed dual axle trailer, a trailer groomer to be able to deal with our new ski and snowshoe trails and a snow blade, box plow. Those figures are both $150,000 those items, any questions? Okay, we’ll move to transit 1.040. We have two new specialized transit buses for $700,000 and an onboard Media Management for advertising displays 25,000. Parks trails, athletic fields, we have a new tractor and implements for 110,000. Councillor Thompson?

Garnet Thompson 37:49
Yeah, I apologize. Your Worship. I’d like just one item. I know we went over it and I missed it. 1035 is a fire purchase. Yeah. And we have that coming out of taxation. Is there any chance that we could take that out of fire reserve? I just missed that one. I apologize. The worship.

Mitch Panciuk 38:11
Yeah, unfortunately, we can’t do that. It’s it’s equipment. Okay. Okay, anyone else? All right. So I’m sorry, where was I was under 1.043. Right. And no one has anything on that. So let’s move now to city facilities and parks in terms of some annual program so we have energy savings for 110,000 accessibility improvements. For 250,000 H vac systems renewable for 70,000 security and access control 450,000 and asbestos abatement for 10,000. Anyone have any items they want to pull their know No. Okay. We move to 1.0 for 975 Walbridge drain gate. I’m sorry, drain, great replacement for $125,000. Okay, we’ll move to the parks trails and athletic fields, poll and lighting upgrade replacements and annual cost of $100,000. And then we have parks parking lots 50,000. Councillor MILLETTE

Chris Malette 39:25
your worship on 1.051. The parks parking lots, gravel parking area located at Walford better than toboggan Hill slash Canada flag Hill. It’s been selected for improvement and I just have a question through to through your worship to Mr. Reid. Have we considered a green parking lot similar to the one that was that? installed at Stanley Park in conjunction with conservation. I think, you know, this being a showcase Park. It might be a good, good location for that style of parking areas that possibly has been considered.

Joe Reid 40:12
Yeah through the chair to Councillor MILLETTE. The challenge in this location is that this parking lot is used year round. The the surface that we put in Stanley Park is closed during the winter months, because it can’t be sanded or salted. And this I mean toboggan Hill, we need to keep a year round. Fair enough. Thank

Mitch Panciuk 40:31
you. Good question, though I would have, it would be nice if we could do that. That again,

Chris Malette 40:37
certainly like to see more of those wherever we can.

Mitch Panciuk 40:42
1.05 To 20 sports and Wellness Center electric repairs for $150,000. The next is glenmoor replacing the carpet in the dining room in the master bedroom for 129,000. And that’s recommended to be funded through the municipal accommodation tax as a tourist property. Okay, the next is the Quinney sports Wellness Center, the heating, ventilation and air conditioning systems renewal for $380,000. Next is a glycol loop for the snow melt pit for $65,000. And again at the Quinte sports Wellness Center and inverter replacement for the solar system for the solar farm that we have on the roof there for $400,000. And that’s out of a reserve fund. Councillor Milena,

Chris Malette 41:40
thank you so quickly, through your worship to whomever can answer How old is the snow melt pit the glycol loop system.

Mitch Panciuk 41:53
I see acting director Ling is here. Good afternoon, Mr. Lang.

Unknown Speaker 42:02
Good afternoon. Through the chair to the left. It was 2011 it was an atlas installed.

Chris Malette 42:08
Okay, yeah, so it’s it’s a decade.

Mitch Panciuk 42:13
Yeah. And while we’ve got you here, Mr. Lane just how are things going particularly ethekwini sports and Wellness Center we’ve had our phase reintroduction. We’re seeing more and more activities there I know more and more at the gates are open now for the Belleville senators games. The Walking Track is open for residents to use. I know hockey players are happy that we didn’t end up taking the Family Dental Clinic arena over but we’re still getting grumblings from basketball and pickleball people it how’s everything going?

Unknown Speaker 42:46
It is extremely busy. It’s not like we were pre pandemic but where their numbers are ramping up for we’re adjusting daily to new methods to get people in out of the cold out of the rain. Trying to get them in and get them active. We have you hiccups as we go there’s still some grumblings, but for the most part people just happy to be back indoors.

Mitch Panciuk 43:06
Well, I just you know, I’m sure everybody shares with me we appreciate everyone’s help. We know that there is a lot of people that are still off from work and you’re working short staffed and we’ve got people coming back in and you have to implement rules and but thank you for for you and please pass along our gratitude. Everybody at the Queenie sport smallest 1.057 quinti tennis club fencing for $100,000. Councillor MILLETTE? Yep, Mr.

Chris Malette 43:33
Lang don’t go away. Yeah, I know, I tried to stop. Regarding the quitting tennis club. I fully supportive of everything that’s needed there. The club itself. I’ve been by there a fair bit over the last few summers and it’s enjoying a bit of a renaissance an awful lot of use there. I just see that. There’s mentioned an item which will require additional conversation is the installation of two pickleball. Courts. When and when will we be having that additional conversation

Unknown Speaker 44:15
through the chair to counsel the left right now where we’ll be doing some lease talking with the club. So this is just the fencing was brought up just because our property, the pickleball portion will be tied to the rec Master Plan and the future lease discussions that are coming up very shortly.

Chris Malette 44:31
Okay, because I do see. And I I’m, as you’re probably aware, the pickleball lawyers are a force to be reckoned

Unknown Speaker 44:41
with the chair. I’ve met them yes.

Chris Malette 44:45
And they’re very, they’re very adamant that we and I’m fully supportive of the idea that we expand wellness man, we don’t have any other than the indoor use of the sports and Wellness Center. But the recommendation develop up to 12 pickleball courts over the plan period for the plan. I would just like to see a little more discussion on where we go because we’ve got by seeing the plan itself, we have eight proposed for Hillcrest partners Creek tennis courts, two of which could just as easily be Pickleball. I’m just wondering the suitability of possibly replacing any of those Clay courts with pickleball courts

Unknown Speaker 45:37
through the Chair, if not mistaken, from the drawing I saw. You can picture where you drive into the clubhouse. In the back section, there is where they’re looking to install. It wasn’t necessary to replace a tennis court is in addition to

Chris Malette 45:51
Oh, so it wouldn’t displace any of that league courts did it for a

Unknown Speaker 45:55
good cause. reutilizing the footprint they have?

Chris Malette 45:57
Oh, all right. Well, if that can be accommodated fine, but I I really dig in my heels at digging up Clay courts for pickleball courts. Okay, thanks.

Mitch Panciuk 46:08
And it’s part of the our lease negotiations, Quinte tennis club has seen an increase in membership, you know, not just because of COVID, but also because of people like Bianca and dress who have been so successful and you’re seeing a pickup of the game. And so part of our our discussions with them on the lease renewal is even grander than then we’ve got here. So we’ll update you and we have more information.

Chris Malette 46:32
Thank you, Your Worship and that club does have a very rich history in the city. And not it’s it’s utilized by people from all areas. Because as anyone knows who’s tried to play tennis, and I’m not professing to be any good at it. Clay courts are much more forgiving surfaces on which to play. But that said, it does have a rich history and I would really, I really like to see the enhancement of that facility because while it is a club, it’s a much it’s a much needed much appreciated addition to our our recreation assets for sure thing,

Mitch Panciuk 47:12
great 1.8 1.058 and 1.059 deal with the Queenie sports wellness center again, roof repairs and the Simcoe refrigeration upgrade for 275,000 Those two items. Okay, 1.06 Meyers and George Street. It’s the wooden boardwalk replacement that is there at the boat launch area for 125,000. Okay, so let’s move to transit now. 1.061 Bus Stop upgrades for the Accessibility Act compliance for $300,000 and the new bus stop shelters for 82,000 both of which are funded through provincial gas tax funds. Okay, we’ll move now to parks trails, athletic fields, which are included in the parks and recreation master plan 1.063, they’re surely laying or trail. And this is phase two of the work for $734,000 Counselor Thompson.

Garnet Thompson 48:16
Again, I just want to stress that again. This is again add adding to our active transportation, which is what we greatly needed. But at the meantime, I’d like to just sort of note on 068 Hillcrest, which is coming up again it’s going to be active transportation, and again the city is finally not finally but really putting an effort in active transportation in our city, which is great to see. So on those two items nine speaking about six eight ahead of time, so I apologize for that. So

Mitch Panciuk 48:49
Okay, anyone else on that 1.6 For the multi use sports facility at the former fairgrounds property, phase one for $100,000. And you have drawings on the back of the issue sheet would show a couple of possible layouts, which are still subject to negotiations both with the YMCA and the curling club as we as we cite that but that gives you an idea. Three outdoor tennis courts, some basketball, outdoor basketball, which we certainly need, as well as an outdoor ice rink. 1.065 parks and public spaces signage, phase one of that project for 265,000. Then we move to 1.066 the establishment of the Jackson Woods playground, so we’ve never done that either. This is a new playground for $125,000 Okay, 1.067 Introducing a basketball lighted basketball court at the Tom gay V. On my park. And if I $140,000 Okay 1.068 The Riverside Park West, BMX pumptrack phase one and Councillor all Cephas declared a conflict on this item. And so for $250,000 and we’re proposing to fund this through economic development funds from the casino revenue account. Good. You’d like Councillor also have know that he can come back in please. Okay, so next is 1.069. And it is the Hillcrest Park, phase one for $2 million. So this is an exciting plan this is going to allow us to, to service and to deal with the master plan. We know that we will be establishing some pickleball courts, which will be very complementary to the lawn bowling club that is there now. Long term plans have been circulated and we’ve had great community input which will include washroom facilities, as well as connections to the children’s safety village. And, and we continue to work with them on their relocation. So that is some great, great news for that. 1.07 is a new tennis court with lighting at Potter’s creek for $150,000. Councillor Thompson,

Garnet Thompson 51:46
just a quick question how many tennis courts are going to be in that particular development?

Mitch Panciuk 51:52
That’s good question. Well, let’s ask manager General Manager Reid.

Joe Reid 51:59
We’re looking at what one tennis court there but with the addition of pickleball pickleball courts like signage and like lines on the court to accommodate them as well.

Mitch Panciuk 52:09
Okay, so it’ll be a joint pickleball and tennis facility. Good. That is lit. Thank you. Okay, and then something new. This came actually as a as a suggestion from one of our new constables Kelly Mina, a 18 hole disc golf course, which will be constructed at the Riverside Park West for $35,000. Councillor mullet?

Chris Malette 52:38
Yeah, thanks, your worship and just an observation. There was, as mentioned 2012, the Altera Disc Golf Championships. This along with pickleball, as we’re seeing are some of the new new sports non traditional sports that I’m proud to see that the city’s embracing I, I do know a friend of the family is quite involved in the Ontario Disc Golf organization. And as he likes told me, it’s the fastest growing sport in North America. I think just about every everybody says that everyone says that, but it’s a great addition. And it’s it’s more passive physical activity, if you will, which would, along with pickleball. aging demographics can enjoy this type of facility. So again, what we’re seeing I’m, I’m proud of that we’re making arrangements for this sort of thing, pump bikes, BMX bike track, these are the kinds of things that I’m happy to see the city’s evolving in a more non traditional sporting activities. But again, it all goes to greater participation of our residents and I fully support both the pickleball as I said, and the disc golf course. Thank you.

Mitch Panciuk 54:08
Okay. Anyone else? Okay. We’ll move now to parks and trails and athletic fields that are not included in the parks and recreation master plan. 2022 was the national year of the garden and we propose to spend additional $75,000 to help celebrate this Councillor Thompson.

Garnet Thompson 54:27
I just want to give a big shout out to manager rave rolling Kate Brown cave. Because if you look at our gardens in the last year, he certainly made some great, great showings in our city. We’re getting rave reviews. And I commend him for bringing this up through with Mr. Read. This will be quite a statement for our city to have this for the National here the garden so I want to thank them and just make note of it. Thank you, Councillor car

Paul Carr 55:01
Yes, thank you. And likewise, both with residents and visitors alike. I’ve heard comments about the great floral displays and the park cats and the work and the effort that’s gone into the creativity that is there just certainly makes for an excellent feeling throughout the community. And as it says in the rationale for ecotourism. And I know we’re going to be dealing with the the potter Park. But it’s also referenced in here. And as part of that old Parks and Rec vehicle, it’s up there. I spoke with the resident who’s a retired specialist who’s a relative of Dr. Potter. And he was very impressed with the creativity that went in with that old vehicle and the floral display, and certainly appreciated that in recognition of that family member. But it’s quite tremendous as we walk around the community to see the the gardens and and so kudos the staff and certainly that investment continues.

Mitch Panciuk 55:59
Thank you. Well, I would point out that, you know, it’s all the same staff that were there before. But you know, they’ve had passion and skill that was not allowed to be exercised previously. And, you know, under new management, you can see them thriving. And they’re so proud of what they’re doing. I remember going out to visit them on site when they were establishing these things in the springtime. And you could just see how excited they were about being able to do this. And so, you know, again, it’s all the same people. They’re just getting the type of leadership that they that they need to unleash all that creative energy. So that’s great and I can hardly wait until we can see what is coming up in 2022. For for their next for their next event. 1.73 Lightning display and Gateway committee. There are some required upgrades to the electrical system along the keygen Parkway to allow the the display that we have stretched out because of COVID times they need 135,000 For that any questions or comments? Okay. Then we have the the potter park that Councillor Carr was talking about installing an irrigation system there as well as at the Corby rose garden, for a total of 70,000 for those two facilities. Councillor Thompson,

Garnet Thompson 57:25
just again, I want to give a shout out to manager cave rolling K brown on the curvy Rose Garden. This lighting will enhance the curvy rose garden. We’ve made such an improvement over the years to Kirby rose garden. And because of the some of the problems we’ve had with the roses, he’s invested in a new type of Rose that’s blooming better and flourishing better. And again, as you say your worship maths interest in the staff to make our city as beautiful as it is so thank you.

Mitch Panciuk 58:01
Okay, so let’s go back now to item number 1.007. It is the Belleville agricultural society, new site development and this is for $11.65 million. And this is for the development and servicing of the new modern agricultural siting and fairgrounds site north of the 401 east of Highway 37 It is broken into three areas one is the BlackDiamond road servicing and improvements so extending sanitary sewer cross and repairing the road that is 4.2 5 million. Then it is the new fairgrounds site, extending services as part of our obligations for 5.4 million which includes a entrance road off of BlackDiamond road and then that will include not just a municipal road to current standards, but also the water sanitary sewer stormwater and a management water management process as well as another 2 million in fairgrounds site development for fencing, parking lot grading hydro and natural gas. Any questions or comments on that? Okay, so then we’ll move to item number 1.076 which is the Belleville Ag Society exhibition and educational building. And this is for $20.64 million. And this backs up our commitment to construct a building and and this includes some exhibition, a horse an equine center. And then a part of this is funded through a grant applications that they have now and and long term if necessary to negotiate any questions or comments on this Councillor car?

Paul Carr 1:00:06
Yes, thank you. This is certainly a very important project in our community and certainly proud to be a member of the negotiating committee along with yourself and Councillor McCarthy. And certainly appreciate the partnership of the novel agricultural society and through negotiations. This is a multi generational investment that we’re looking at, when you consider the fairgrounds where they are and the the history of the agricultural society. And relocating and investing this money places the fairgrounds in a prominent location within our city, close to the 401. And in particularly on the doorstep of our agricultural community. And it has great potential and as they work their business plan, and with the building that’s being proposed, has the ability to track provincial and national shows, among other things. And and hopefully, as well, we can highlight the importance of the agricultural sector, both economically, but also in terms of just our daily well being. And, you know, it commented during negotiations, that it would be great to see a partnership and a learning center, where schools and students could come and learn about the agricultural sector, and the importance that is in our community and our fabric. So this is an exciting day. And it’s a significant investment. You know, there’s a few that stand out to me and my ears being here. And this is certainly one of them. But it is long overdue. And in addition to that, as we see the release of the lands, on Sydney Street, through planning, we’ve had some applications for some great developments, meeting the needs of residents meeting the needs of housing. And we’ve got some exciting community opportunities there. But in addition to that, we have an opportunity to sell off some lands to help pay for this and then look at the revenue streams that come from property taxes there as well. So, you know, while it does stand out as a significant investment, it’s a worthwhile investment. It’s going to benefit our community in the long run, and certainly excited to see it here. Thank you. Anyone else?

Mitch Panciuk 1:02:16
Yeah, no, I would classify this as a win win win. It’s a it’s a win for the belval Ag Society. It’s a win for the residents of Belleville. And it’s a win for the future because of what we can do not just by repurposing the existing site, but also the exciting opportunities that are there at the new site. So this is this is a great a great day and it may it may end up being the most significant accomplishment of our council. Moving forward. When you look at down the road. X society is now passing their 200 year old operation, and we are setting them up for the next 200 years. So that’s great. Move to economic development section 1.077. Downtown parklets and street patios, $621,500 Councillor Thompson?

Garnet Thompson 1:03:02
Just a quick question. It says 621,500 This is a city project. Does the BDI a? are they contributing any to this? Or is this strictly a city initiative to beautify the downtown?

Mitch Panciuk 1:03:21
So this is engineering it has on the report who wants to speak to an engineering or economic development? What’s pointing to each

Unknown Speaker 1:03:31
other? Yeah, sorry.

Mitch Panciuk 1:03:34
Director Ashton.

Unknown Speaker 1:03:35
So this is something that Economic Development and Engineering were working on to address sort of a more efficient rollout of Parkettes and patios. And so the question I believe was, are the BIA contributing? Yes. Yeah. So sort of included in the business model would be sort of part fees that would pay for the ongoing operation of these. And the main part would be paid through grant application.

Garnet Thompson 1:04:11
Okay, so there would be some involvement financially wise by the BDA. Right? Yeah. Okay. And just talking to a couple of merchants that had patios, certainly looking forward to continuation of the patios and again, as chair of the Accessibility Committee, it’s important in our design, that we address the accessibility issues, because there was some issues with accessibility. And this this design will possibly cover overcome some of the accessibility issues people getting able to get downtown with wheelchairs and walkers and that so look forward to the design and I think the merchants are also looking forward to mark uniform design for the patios

Mitch Panciuk 1:05:00
Okay, anyone else? Alright, so we’ll move to 1.078 maintenance and enhancement to our pop ups are very successful pop ups $150,000, which is coming from the municipal combination tax, as well as the future economic development opportunities, funding in grants. Okay, and 1.079, the Holiday Market for $100,000. Okay, then we’ll move to information technology. There’s 1.0803 1.8085, there’s Boeing $740,000 in capital expenditures. Anyone have any questions on those items? Okay, thank you. Let’s move now to the library 1.086. The technology center furniture and equipment for $50,000 40,000 comes from the library reserve and 10,000 from taxation concert a car?

Paul Carr 1:06:06
Oh, yes, thank you just briefly, the library continues to focus on modernization and technology. And certainly appreciate the the leadership of the board as we continue to move in this direction. We had a lease for a cafe inside the library, the lease holder requested that that lease be terminated. And so with that has now created some new space for us to to look at having a focus Technology Center Tech Center. And we already have 3d printing technology. And we’re looking to add more equipment and furniture in that area. Again, we’re trying to the library is much more than books and through the pandemic in particular, there’s an online component and a visual component to our platforms that was heavily used. But we also want to look at it as an opportunity for exploration for young students that come in and explore coding and different things like that, so that they could perhaps maybe look at it as a career. So this, this digital, Senator, here is a long way in that front and the furniture and equipment will go to expand those types of programs. Thank you.

Mitch Panciuk 1:07:16
Thank you. Anyone else? Any questions or comments? Then we’ll move to 1.07 which is the police capital budget request for 620,500. And in your details, it has the 13 items. Sorry, yeah, no. Well, there it has the all the 650 20,000 broken out. Any questions? All right, now we move to water. So we have water main rehabilitation. We have some improvements to the water treatment plant both at the point end water treatment facility as well as the Belleville water treatment. We have some work on the North Park pumping station, some additional funding there through the ISEP. And then we have some fleet and equipment replacement and upgrades for a total of 4.7 million. Does anyone have any of those items they want to ask questions about or Councillor mullet?

Chris Malette 1:08:21
Thank you worship and as I pointed out earlier, we had some water mains and some infrastructure dating back to the 1800s. Item 1.090. Bridge Street East Herkimer to Hague. worthies. Perhaps Mr. Reed, can you explain where these installed in the 60s, I think when those neighborhoods were developed, is that the date of that infrastructure?

Joe Reid 1:08:55
Sorry, can you just repeat that?

Chris Malette 1:08:57
Yeah, that’s 1.090 the watermain replacement design berkmar AB two Hey, Grove. And I’m just wondering what’s the age of these?

Mitch Panciuk 1:09:10
Roughly so director Ashton or Mr. Nicola Nicola

Unknown Speaker 1:09:17
mystery. Yeah, yeah. Yeah. Whomever can answer it.

Mitch Panciuk 1:09:24
So counselor, MILLETTE. What we could do is we could well the magic at

Chris Malette 1:09:33
all passed around the room. You’re at the end of the row, right.

Mitch Panciuk 1:09:38
Are you working for the city when that was installed?

Unknown Speaker 1:09:41
Well, not quite, but I was working for the city when reconstructed. Okay, early 90s. And the water mains if I recall correctly, we’re in the age of about 40 years old back and and didn’t warrant replacement. So at the time, the Bellevue Utilities Commission didn’t replace the water mains. They took other measures. And now 30 years later, they have reached the end of the service flights. We need to look at replacement renewals. Okay. All right.

Mitch Panciuk 1:10:09
Thank you. Thanks. Thank you very much for the support anyone else on those items? Okay, so then we’ll move to wastewater services. And again, we have some wastewater main relining we have a sanitary and main replacement from Bridge Street to done das along Church Street, we have the old kaftan road south of College Street East sanitary sewer repair. At the treatment plant, we have some annual capital costs of 708,000, the pumping station rehab at the Symington station, as well as the done desk Palmer one. And then we have some fleet equipment, as well as some tools for a total of I’m sorry, and then we have a new asset, which is the AVEN, low sewage pumping station, outlet design work for 700,000 for a total of 4.15 8 million. Anyone have any of those items they want to ask questions about. Okay, and then we’ll move to parking services. And so parking lot surface improvements 1.112 for $175,000. Okay, I was trying to find out why. Okay, and then parking lot equipment replacement 1.1134 $50,000. Alright, so then motion that originally is on the floor is that items one through 1.113 be approved. Have I gone too quickly for anybody? Do you want to say anything that we want to go back to? I’m trying not to go too fast. Councillor Kelly, because so then the motion is that capital, budget items be approved. All in favor? It’s carried. There are no Council information matters. We’ll deal with those items on new business or shortly. I’m going to have a motion to rise and report Moved by Councillor MILLETTE seconded by Councillor also All in favor? I’m going to ask for a five minute recess. And then we’ll come back with the potters Creek, phase nine, a pre servicing agreement. And then I’ll open the floor to any items that people wish for new business. So it’s a we’ll come back at right around 110 That’s okay. All the way Okay, let’s come back to order you know, Councillor Kelly I was saying about how I was trying to go slow that I wasn’t leaving anyone behind because these meetings just take a couple of days for us to go through. So we are, we’re moving Lightspeed compared to the way we used to, but I wanted to give everybody full opportunity to have discussions. So the first item of new business is a resolution that bylaw number 2021 Dash 186 bylaw to approve and authorize the execution of a pre servicing agreement between Potter’s Creek development developments Inc. Potters Creek Estates number one limited partnership, Casa de a finance limited Bank of Montreal and the corporation of the city of Belleville be ready first, second and third time And finally past the sixth day of December 2021. Moved by Councillor all SAP seconded by Councillor Carr. And this is a report that was circulated to members of council late last night. It’s rather urgent just to allow the project to continue. Any questions or comments on this? I’ll call the question. All in favor. It’s carried new business. Thanks, everyone for being so patient. Any items of new business, Councillor car?

Paul Carr 1:20:26
Is Thank you very much. Mayor. I’ve got a motion here. Regarding the 2022 budget, that Farnum road Maitland drive to south of WIMS way reconstruction phase one in the budget amount of 10,600,000 be added to the 2220 22 capital budget. Okay, Kelsey,

Mitch Panciuk 1:20:48
yeah. Do you have a funding source for that? I needed we need to know that as part of the motion, funded by funded by debt. Well, thank you. I didn’t hear that, sir. Funded by debt. It’s moved and seconded. Go ahead, Counselor.

Paul Carr 1:21:01
Yes, thank you. Thank you very much. And first of all, I want to thank staff, both finance and engineering development services for answering my questions as well as input from the CEO. And I provided a quick summary sheet to members of council first thing this morning. So as you’ll see through the financial background 10 point 6 million is the total roads is 6.1 million sanitary sewers. 1.1, storm sewer is 1.250. And water is 2.150. The funding of the project would be debt financed, once completed, with approximately were up to 4 million recoverable from development charges. As per the background study, there’ll be applied to the debt payments, and there’ll be no tax impact until borrowing is undertaken. Environment in or sorry, engineering development services have advised that the design is close to 80% Done. And once the capital budget is finalized, staffs resources will be allocated. There’s a 16 week window that they require to submit for ministry approval. The timing of ministry approval is not under the city’s control. It could be up to 12 months, and I’m going to speak on that shortly. And then obviously, you see the rest of the timeline. So in that area of the city, we have approximately 1592 units in there. So there’s three large active subdivisions that require Farnam road access on a daily basis. A can of Mills is currently on phase 11. And first starting first started building in that area, probably more than a decade and a half ago. Staff tell me that there’s 321 residential parcels in Canada. Phase one’s the seven and phases one to 10 has 652 units completed a canopy Mills phase 11. They’re currently in going into that phase there have zero completed but the growth was 191 units, and Heritage Park is 380 to 382 completed and Riverstone the most recent one that was approved, we’re at 53 of 367 units. This is the only growth area in the city where there’s not an urban standard surface, road surface sidewalks and streetlights. All other growth areas have been urbanize for access into this growing subdivisions. Now, back in 2020, there was an issue sheet and in fact, 400,000 was committed to an environmental assessment in 2013 Under the bill belt belval program, so almost two full terms of council have passed since that time. And in the 2020 capital budget, an additional 200,000 was allocated for servicing and reconstruction design, which I referenced here. And according to the project detail on the budget justification sheet, the intent was to complete the design. So the utility relocations, if necessary can proceed as soon as possible with construction to fall. Construction would include reconstruction of the road with curb and gutters, and new road service as well as provisions for active transportation. There has been considerable public outcry from residents who purchased homes in this growth area that are driving on inadequate road infrastructure. Don’t have a SAFE Act of transportation options to walk to a playground, walk to the newly constructed Park calling dog park or safe ability to access the river trail or walk to any area businesses or cycle for that matter. With the recent development charges by law, new stakeholders have called on the city to utilize development charges to pay for growth related infrastructure. And given the 1000s of residents who purchase homes in this area, this is a priority and a capital project to demonstrate that the city is serious about having growth pay for growth. The property and utility acquisition for phase two, which was approved earlier today has a capital prioritization ranking of 78. Now without scoring this one, one could argue that phase one reconstruction, where the bulk of the growth area has already occurred, should be ranked at 78 or higher. I know the taxpayers in the growth area would certainly rank it as their number one priority, as they leave their urban street for a rural road before traveling anywhere from their home. Now, the most significant issue with this project on toll is the timing of the environmental compliance approval. With the Ministry of Environment conservation and parks. Staff estimate it could take six to eight months or up to a year. Now, it’s just nearly enough. Just last week, the premier called for cities to speed up housing construction, suggesting that delays and approvals is contributing to higher housing costs. And during a news conference, he indicated that permit approval times need to be cut. And the province will soon start scoring cities and towns on how quickly it takes to issue permits. And I know we’re doing well on that front. And I agree with the premier that approvals at any stage need to be sped up to allow development and growth to occur, particularly in the housing sector. Now, the Farnum Road reconstruction project may not build houses per se, but is directly tied to the housing sector in our city. In an area with continued growth. The project includes water and sanitary sewer that is necessary for condo that continued growth is similar to our bell Boulevard in Sydney Street project. The city needs to ask our members of Provincial Parliament to assist us in ensuring a sped up provincial approval process for this critical infrastructure. We were successful before and I see no reason why less complex projects as the Farnum Road reconstruction project could not obtain expedited approval. During my first term on council, the city’s official plan was adopted in this area was identified as a significant growth area as part of the candidate secondary plan. That was over 20 years ago. While I haven’t been in this place that entire time Farnam road has been in that same place and has continued as a rural road. While the vast urbanized subdivisions have been constructed on either side in that time frame, and they continue to grow. The reconstruction of this critical infrastructure is certainly well past you. In closing, I’d ask you, my colleagues to vote in favor of the motion. The city owes it to the 1000s of residents in that area who invest in our community and continue to do so with their property taxes. This is their priority. Thank you.

Mitch Panciuk 1:27:50
Thank you for that Councillor car. You know, I think certainly all of us would like to see that project. Go ahead and Councillor Sanderson fought ferociously at the finance committee, to have it pulled from the deferral list to have it added. I’m going to ask, sealed bovay. To, to speak to the ability of the city to commence and complete that project. In the 2022. Capital year, I would point out that this is a little bit different in the sense of, we’re not going to be taxing people in 2022. And then not putting those funds to use. This is proposed to be debt financed. So you know, we won’t pay debt costs until that’s negotiated, which will be sometime in the future. So it’s different. For example, if we were doing a project where we actually had to actively finance it through taxes, but Mr. Beauvais, can you talk a little bit about the you know, what the expectation is that we may hear approval for the water and wastewater application, which coincidentally, in the future is going to be delegated to municipalities. So we could actually approve this project ourselves and have it go ahead. But until that delegation is completed, we’re stuck with having to have the ministry sign off. So if you can talk about the timeline for the approval, and also the capacity that we would have, or have the director speak to the capacity would have to commence the project in 2022.

Mr. Beauvais 1:29:26
Thank you, through you, Your Worship. Certainly the challenge is the Ministry of Environment and getting approvals through engineering staff are telling me we have applications that have been there for eight or nine months that we’re still waiting on approval. So it’s a great unknown and just to be clear, we really can’t tender the project until we have that that approval because there’s too much risk in engaging a contractor and then not being allowed to to allow them to proceed. That that is a challenge in and of itself. So the timing is is completely dependent on that. As to the staff resources. There are a lot of projects currently on the books that our engineering staff are working on. There’s been many more approved. As part of the budget process today. I think I’d want to talk to both director Ashton and in the deputy, Mr. Ford to get a better handle on how Farnham can be put in and how we may be able to manage that from a staff point of view.

Mitch Panciuk 1:30:43
But why don’t we give you a quick I can I’m not trying to be flippant, I can’t see you through the points.

Unknown Speaker 1:30:50
I can hear you.

Mitch Panciuk 1:30:51
I’m not trying to be flippant or disrespectful. But why don’t we take a quick break and allow the three of you to confer? Because, you know, again, I think, you know, I can already tell if we don’t put this in, I’m going to get hammered next year on from residents and complaints like we all are Farnam road is, is desperately needing an upgrade. But at the same time, I don’t want to give residents false hope that just because we put in the budget, and then we have no intention of starting in 2023. That’s not right, either. So if I can maybe just declare a brief recess. Allow the three of you to excuse me, let me finish my thought. And I’ll recognize you, Councillor Sanderson, allow the three of you to sort of confer and then and then come back with some information that will allow us to be able to continue councillors, Sanderson.

Bill Sandison 1:31:42
Yeah, I just want to add something that may help their deliberations. So certainly, I think Councillor cars is lighted perfectly in terms of what needs to be done on why. The reason that’s critical to put it into this year’s budget from a financing point of view, is that if we were if we don’t put a DM and we were to get approvals mid mid next year, then we can’t start till the following capital budget cycle. So we would lose a year on top of, you know, the proposed delay. So I think it’s really important that we take in finance it from a debt perspective, such that if we are successful in having that approval process accelerated, then staff could be in a position to start, you know, issue the RFP and then commence the work.

Mitch Panciuk 1:32:35
Okay, thank you. I’ll take that quick break now. Mr. Beauvais and and when you’re ready we’ll make me stop right now. It’s that time Okay, I see that our CEO and the director and the deputy director are back. Mr. Beauvais. Do you have anything to report?

Mr. Beauvais 1:40:40
Through your worship? In following our discussion? It’s, it’s clear there are there’s challenges with the amount of projects going but director Ashton and Mr. Ford have identified that they have the staff resources to get the project design finished and into the ministry. And then we we await that process. And certainly once we get that approval, then these gentlemen believe they have the staff resources to get the project started as soon as that MRP approval is obtained. Okay,

Mitch Panciuk 1:41:23
the the tender documents that would be required to do the work. We will start on those while we’re waiting for the MRP response so that as soon as we receive it, they can be issued then.

Mr. Beauvais 1:41:35
Yeah, they would they would be put together as part of the design package to finish the design and get the application into the ministry. So Okay, excellent concern. That’s

Mitch Panciuk 1:41:44
very good news. Anyone else have anything they like to say on this item? Councillor MILLETTE?

Chris Malette 1:41:50
Thank you, Your Worship, and I’m going to support it. I think looking around the table, it’s it’s very, just I just quickly want to say I, I can’t see a road in this condition. For the length of time that it has been in this condition, with the amount of traffic and the amount of homes that IT services. If it were in the urban area, it would have been done years ago. It’s it’s purely it’s frankly, it’s unsafe. I drove that road in the 90s when I lived Stirling way and had to traverse to the east end of Belleville of my take my daughter to Moyer secondary school in the 1990s. That road was bad then it’s 30 plus years on, and it’s still bad. It’s unsafe. It needs to be done. Thank you.

Mitch Panciuk 1:42:39
Okay, anyone else? So Councillor cars asked for a recorded vote. So I’ll ask Mr. McDonald when he’s ready to go ahead.

Unknown Speaker 1:42:52
Yes, yes. Yes.

Unknown Speaker 1:43:00
Yes. Yes. Yes,

Unknown Speaker 1:43:11
that’s the car. Yes. Yes.

Mitch Panciuk 1:43:17
Yes. Excellent. Yep. Anything else? Councillor car? Okay. Anyone else for new business items? Councillor Thompson?

Garnet Thompson 1:43:39
Okay, I got a couple items I’d like to bring up under deferred items. And the first one is a sidewalk plow for $185,000. And I’ve talked to Mr. Ferguson. And we can get some of that under development charges of 124,000 61,000 in taxation I’d like and there’s in the deferred items to zero turn lawn Moore’s, I’d like to propose we will put one end and one sidewalk plow would be 19,000 or zero turn one more would be $19,000. I’d like to put both of those back in, which is the amount to $80,000 in taxation and $24,000 in development charges, and then my rationale for both of those

Mitch Panciuk 1:44:33
backup because you’ve confused me so we have a sidewalk cloud. Gov $85,000. And a lot more.

Garnet Thompson 1:44:42
Yeah, and a landmark for there’s two lawn Mars two zero turn on you’re

Mitch Panciuk 1:44:47
proposing one line. So how much would that one line more 19,000 19,000. So and so that those funds would be it would be funded by development charges

Garnet Thompson 1:44:57
124,000 By default Are churches and 61 and 19, under taxation, 61

Mitch Panciuk 1:45:06
and 19. So total of $80,000 in

Garnet Thompson 1:45:09
taxes, taxation, and the reason I’m doing these is because our city has grown considerably. It’s been a number of years, the last sidewalk plow that I know that we brought back in, in the agenda today is one replacement sidewalk flow, one replacement of a lawn mower. And in the number of years that I’ve been around it at least five or six years since we added a sidewalk plough. And you know how many sidewalks that we’ve added in the last number of years, where we’re doing more parks. In this agenda here, we’re adding some more parks this year and next year, and we can’t do them. And, you know, I know manpower can always be an issue. But if we don’t have the equipment, we can’t hire the people. And we need to maintain, and we talk about our parks being beautiful. And if we don’t keep the grass cut, and the sidewalk plowed, and safety becomes an issue, and with all the new roads, or sidewalks and all near the parks. I believe that we need to add these, and then we’ll deal with the staffing later. But I would like to get them back into the budget and move our city ahead to keep our Beautification and our sidewalks safe for everybody.

Mitch Panciuk 1:46:28
Is there a seconder for this motion? Counselor feeding Mr. Reid, counselor Thompson brought this up at finance committee. And you explained that you did not have sufficient staff to be able to man the additional equipment. Has that changed since since that time?

Joe Reid 1:46:51
No. I mean, again, we’d have to bring it up at operating budget for additional staffing in the future. But

Mitch Panciuk 1:46:58
did you fill your allotment last year in terms of the casual staff to operate these equipment?

Garnet Thompson 1:47:04
Last year? We we did fill it out. It was hard. And I think we’re a couple bodies short at this point going into this winter but

Mitch Panciuk 1:47:12
okay, so any anyone else for questions? Councillor Kelly,

Sean Kelly 1:47:18
thank you through you mirror. Just a question for Mr. Reid. Councillor Thompson raise the potential for a new sidewalk plow and the lawn more just how many kilometers of sidewalk do we have in the city? And how many machines do we have today that actually do clean up?

Joe Reid 1:47:42
Yeah, so we do have six current units in our fleet. We have about 230 kilometers of sidewalk. So each unit average is about 4040 kilometers per unit right now.

Sean Kelly 1:47:56
Okay, follow up with the right now does that seem to work? Well.

Joe Reid 1:48:03
Again, as our city does grow, we are going to have to look at expansion of that and staffing. You know, obviously, each year we are adding new sidewalks and so forth every year. But we do need to be cautious in the future that we are going to have to increase our staffing levels. You know, a number of years ago, we were averaging around, we did have an additional two units purchased I think about five or six years ago. At that time, we were averaging around 50 units or 50 kilometers per unit right now we’re averaging about 40 And we’re starting to push that up as new subdivisions come on board and new sidewalks and again we’ll be having a reevaluated staffing to keep that in line so

Sean Kelly 1:48:45
and final one thanks for the info in the plows but just about the Longmore Councillor Thompson is hoping for one give us an update on just the lawn mowers for eight nine months of the year that we would use those

Joe Reid 1:48:59
sidewalk or lawn mowers do I mean again they’re odd each and every day and and we do have a lot more maintenance activities that take place with with law Moors and they do get beaten up with sticks and rocks and so forth. So it is you know it is hard on them. So they usually have a very short lifespan in comparison to some of our larger equipment.

Sean Kelly 1:49:21
So if you were asked the question Would this be a good investment knowing that we’re gonna see construction in Ward two hopefully sooner than later would this be thinking ahead and actually looking after own backyard

Joe Reid 1:49:38
new equipment is always is always welcome but I knew do know when we came forward with our budget we were looking at a responsible budget and you know not having a lot of extra stuff in there so I’m always cautious of you know, new new equipment new fleet is is nice but we also have to be very responsible in our impact to the taxpayer.

Mitch Panciuk 1:49:57
Councillor Allsop

Tyler Allsop 1:49:59
yes thank you So you to Mr. Reid. So if we don’t have enough staff at the moment to operate these machines, is there a benefit to to having them now? Or would you prefer to take a look at, you know, the the operating budget, see if we can get staff resources and then bring them in at a later date is, is that amenable to as well?

Joe Reid 1:50:21
You know, in all honesty, it is a bit of a chicken and egg kind of thing, because you know, you need one, you can’t you only hire it or have one or the other, right, you need them both. It is a challenge, and so forth. Again, we’re looking at, you know, from an operational point of view, and we will probably come forward at operating budget after the administrative reviews completed through through the human resources department. But we I guess, we do need to look at, you know, the delay it takes to get equipment in indoors and stuff like that, the purchase of this for this year wouldn’t be probably till at least at least a summer, so we wouldn’t be able to use it this winter anyways. So just a six month lead time on some of this equipment for the sidewalk machines.

Mitch Panciuk 1:51:05
Councillor Thompson?

Garnet Thompson 1:51:06
Yeah, the but it Councillor also brought up about the hiring the staff, if we don’t have the equipment, then we don’t need to hire the staff. And that my point is, if we need this equipment, let’s get the equipment, then he comes with an operating cost of hiring new staff. So I’m saying let’s, you know, if we need this equipment for the safety and everything else, and our sidewalks and our inner parks. So what would be the operating costs for new staff? Approximately?

Joe Reid 1:51:44
Why think, you know, sidewalk machine, you know, an operator’s would be probably an addition for a casual for wintertime would be an additional 30,000 for for a six month contract.

Garnet Thompson 1:51:54
Yep. And the same thing for lawn more than Yes, about that. Yep. But if we take that in consideration, in are keeping our city beautiful, and our sidewalks safe. That’s a pretty small investment in staff, when we can buy this equipment. And as you say, we wouldn’t be able to use the sidewalk flow this year by the time we order it. But if we ordered the sidewalk plow now we’ll have it for next year. And you’ll be preparing the budget for 2021 or 2223. And then the the lawn more will have for this spring have we ordered now. And you can provide that with staff. So thank you very much.

Unknown Speaker 1:52:34
Mr. Sanderson.

Bill Sandison 1:52:36
Thank you Your worship through you to direct read. So as I look at the deferred project, fleet equipment is 2.7 million of deferred 1.6 that is recognized as the three zero emission buses so we can strike a strike line through that. So my question is of the remaining 900,000 that we deferred out of these two items, compared to the other items that are being deferred? Are they all equally needed? In the resource, the vendor, or the sort of stand alone on their own?

Joe Reid 1:53:23
I would probably argue, argue that they’re kind of equally needed. You know, they were brought forward as, as initiatives are, our team is brought forward that we are going to need in the future, you know, to maintain and, you know, reduce our risk and liability as a corporation. But there I mean, if I was to look at list, I have it in front of me as well, you know, there, there isn’t one thing that sticks out over all of them. They’re kind of equal at this point.

Bill Sandison 1:53:47
Okay, so the rationale, the rationale for for pulling to items would apply to all of the items. So So I, I guess I understand the discussion. I just don’t see that. Pulling them forward. Discriminating against the other items that are there. You’re going to pull them forward, pull and roll forward or if you’re not, don’t pull any forward.

Mitch Panciuk 1:54:21
Alright, well, I you know, again, I the the questions were asked that finance committee, as I said, and the answers are still the same, you know, we don’t have the people to operate this equipment, purchasing it doesn’t get the work done. You know, but at the same time, you know, it’s kind of like a simpleton direction to people saying, oh, you know, we are going to do more sidewalk following we’re going to do more grass cutting, when in fact, it won’t happen. We know that this process here won’t get us a new snow plow until at earliest in the summertime. You won’t be used until next year. You know, but we send a message saying, Oh, look, we spent some money spent some money on an on an hour and $84 million budget. You know, we’re talking about a couple $100,000 for two pieces of equipment. But the thing that is the most concerning to me about it is not that we’re going to get the equipment. But we’ve worked so hard to come up with a zero net taxation increase budget. We are taking right now. You know, counselor car, he brought forth the idea that we’ll be debt financed. This is going to require $80,000 of taxation, we’ve worked so hard on a 74 $84 million dollar budget to keep it at net zero, so that we can go into operating budget ahead of speed because once you go into operating budget with the capital tax increase, it gets harder and harder. We’ve done all that work, but then we want to sort of signal that we’re we’re going to do something but not really do it. And I’m Ravel all that work. So I’m certainly not going to be supporting this not because we don’t need new equipment, but because as Councillor Sanderson said, there’s a lot of equipment that we’ve deferred because we can’t make use of it in 2022. And, and so will we need to get new equipment? Absolutely. We will we need to have new staff members. Absolutely. We’ve already made a commitment today that we’re going to bring on an asset manager to deal with the increase in development charges. We’re going to wait for the organizational review to talk about what we need for additional headcount in different departments moving forward. We know that’s coming. This is very premature. I’m moving on that and I’m not going to support it.

Garnet Thompson 1:56:31
recorded vote please Councillor Thompson’s asked for a recorded

Mitch Panciuk 1:56:33
vote on it. Go ahead, Miss Madonna when you’re ready.

Unknown Speaker 1:56:56
countermove that No. Customer car No. Sanderson? No. Chester Thompson. Yes, sir. Also, no. Counselor car? No. Chester Feeny. No. Just for Kelly.

Unknown Speaker 1:57:16
No. No. Well, she failed.

Mitch Panciuk 1:57:21
Okay, any other new business items anyone wish to bring forward? Councillor Thompson?

Garnet Thompson 1:57:26
Yeah, just one other one is really nothing to do with the budget. Just something that come up earlier in discussion about the lighting display. I made a note that we had donations. And you made a note that the city contributed. I’ve got some figures from the nine years that from 210 to 219, the city spent $380,000. But we did also receive $144,887.29 in donations. So it wasn’t all city money that went back into this. There was a considerable amount. And at this point, I want to thank all the people who donated during that 10 years of the lighting contributed to that display. It was important. And I just want to recognize that they did make donations, and the city did make donations. And it was a joint project. And it continues to be a joint project. But there was donations. I just wanted to make that point clear. Thank you.

Mitch Panciuk 1:58:33
Yeah. But Councillor Thompson, that’s not really fair, is it? You know, the point that I made was that every single year the city contributed to the capital purchase of new displays. And except for this term, this term, we have not a capital purchase of new displays. In fact, they have been fully funded by the fundraising that’s occurred. That was the point that was made. And that was clear, and certainly we appreciate everybody’s generosity for including taxpayers who to the tune of three quarters of a million dollars funded that, that display. So the point was that Councillor Kelly and Councillor MILLETTE and Councillor McCaw have done a phenomenal job long with staff, increasing the amount that they fundraise so that it’s now self sufficient from a capital expenditure point of view. Councillor McCall under new business?

Kelly McCaw 1:59:23
Thank you. And I’m not asking to spend any money, okay. Everybody can breathe now. But I’d like to just go back to development charges for a minute. So as many know that I have been an advocate for not increasing Development Charges and the reason being that, I feel it it takes our current residents locally, almost out of the new home market and it’s not competitive for them. By the time they have to try to compete without a town speculation. By am also personal buying as well from out of town people. With that in mind, I will I’d like to ask for a staff report, to come back to council with potential options, if there are any available to assist or incentivize or help in some way, our current residents with the development charge increase in an effort to have them also be able to purchase a new home. Right now they’re at a competitive disadvantage. I’d like to see them be at an advantage advantage. So I’m not sure if this is something that we can do as a council. But I’d like to see if there are options available to Okay. So just so

Mitch Panciuk 2:00:33
that I’m clear, what you’re looking for is some type of a and Pardon the language, I may use a hometown discount for residents in the purchasing of new new residential construction, that if there’s a way that we can financially defer the cost that is associated with the development charges for people who are resident of the city of Bellevue, is that fair?

Kelly McCaw 2:00:58
That pretty much sums it up. Okay. Maybe not differ is maybe not the the term but some type of maybe just this sort of shoulder assist that with this new increase that that is,

Mitch Panciuk 2:01:10
so that raises a whole bunch of issues from a financial or municipal act point of view or whatnot. So I think Director McDonald understands the intention, and then they can provide some information and bring that back to a future meeting so that you can have the answer. Fair enough. Okay. Anyone else for new business? Okay, seeing none. Anything else that we have to cover up? Okay. Item number 14 confirmatory confirmatory bylaw that bylaw number 2021 Dash 185 a bylaw to confirm the proceedings of council at a special meeting held on December 6 2021. Be ready first, second and third time and finally passed the sixth day of December 2021. Moved by Councillor all Saba seconded by Councillor Kelly, and all in favor is carried motion to adjourn. Councillor McCaw and councillor, all SAP All in favor carried. Thank you very much, everybody. Congratulations.

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